Facilities Coordinator
工作 ID
273199
發布日期
24-四月-2026
服務部門
GWS Segment
職位類型
全職
興趣範圍
設備管理
地點
Bucharest '- Bucuresti - Romania
Purpose of the Job:

To ensure the efficient and effective delivery of facilities management services at the Client’s  facility, providing a safe, productive, and positive work environment.
To manage reception duties, and serve as the primary point of contact for the Client.

Job Charasteristics:

CBRE GWS is responsible for carrying out facility management activities and processes at the client’s sites in a timely and proper manner, as defined and expected by CBRE GWS, and in full alignment with its operational standards and administrative requirements.

Key responsibilities:

  • Client Relationship Management:
  • Serve as the primary local point of contact for the client on all facilities-related matters.
  • Build and maintain strong relationships with local client representatives.
  • Proactively identify and address local client needs, concerns, and requests.
  • Participate in local client meetings and provide regular updates on service delivery and budget performance.
  • Reception Management:
  • Act as the first point of contact at reception, welcoming visitors and directing them as appropriate. 
  • Handle incoming calls, emails, and general enquiries in a professional and timely manner. 
  • Support day-to-day front-of-house operations, including meeting room coordination and basic administrative tasks. 
  • Maintain a tidy, well-presented reception area and assist with ad hoc office support activities as required.
  • Service Delivery and Operations:
  • Oversee the delivery of all CBRE services at the facility, including vendor management
  • Manage and track all work orders, ensuring timely and effective resolution.
  • Develop and maintain relationships with vendors and contractors, ensuring high-quality service.
  • Ensure compliance with all relevant safety regulations and company policies.
  • Financial Management
  • Assist with the preparation of annual budgets, forecasts, and financial reports.
  • Manage and track Purchase Orders (POs) and invoices, ensuring accurate and timely processing.
  • Monitor spending against budget, identifying and addressing any variances.
  • Reporting and Documentation
  • Prepare and distribute regular reports on facilities performance, including key performance indicators (KPIs).
  • Maintain accurate records of all facilities activities, including work orders, vendor contracts, and financial transactions.

Obligations:

  • Comply with all workplace health and safety, fire protection regulations, and any applicable non smoking policies.
  • Ensure the full, accurate, and timely completion of tasks assigned within the scope of the role.
  • Adhere to all public health, hygiene, occupational health, and fire safety requirements.
  • Ensure that prohibited materials or equipment are not brought into or removed from the work area.
  • Immediately report any identified deficiencies, accidents, or illnesses to the Operations Manager.
  • In addition to the duties listed in this job description, carry out ad hoc tasks assigned by line management as required, aligned with the job description (Line Manager: Operations Manager).

Development Values:

  • Solid understanding of Facility Management functions, systems, and industry best practices.
  • Familiarity with CBRE and client-specific policies, procedures, compliance controls, and audit frameworks.
  • Insight into the broader real estate industry and its operational landscape.
  • Appreciation for the diverse scope of Facility Management services and CBRE’s global operations.
  • Proven ability to collaborate effectively with both local and remote teams across wide geographic regions.

Knowledge and Experience:

  • Experience in facilities management, property management, or a related field, with a demonstrated understanding of building systems, maintenance, and operations. 
  • Experience with work order management systems (CMMS) or similar software, including experience with ticketing systems and work order tracking. 

Abilities

  • Good working knowledge of Microsoft Office packages and IT literate.
  • Romanian and English proficient knowledge are expected. 
  • Able to balance workload and manage priorities, multi-tasking where required.
  • Able to perform in autonomy and make decisions in line with guiding account and operational business principle
  • Fulfilling the physical demands of the role: bending, standing, walking, climbing stairs/fixed ladders, lifting weights

Certificates:

  • A specialized qualification is beneficial, but not essential, contingent on work experience.

CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

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