Facilities Coordinator
ID lavoro
273199
Pubblicato 
24-apr-2026
Settore di attività
GWS Segment
Tipo di lavoro
A tempo pieno
Aree di interesse
Gestione delle Strutture
Luogo/hi
Bucharest '- Bucuresti - Romania
Purpose of the Job:

To ensure the efficient and effective delivery of facilities management services at the Client’s  facility, providing a safe, productive, and positive work environment.
To manage reception duties, and serve as the primary point of contact for the Client.

Job Charasteristics:

CBRE GWS is responsible for carrying out facility management activities and processes at the client’s sites in a timely and proper manner, as defined and expected by CBRE GWS, and in full alignment with its operational standards and administrative requirements.

Key responsibilities:

  • Client Relationship Management:
  • Serve as the primary local point of contact for the client on all facilities-related matters.
  • Build and maintain strong relationships with local client representatives.
  • Proactively identify and address local client needs, concerns, and requests.
  • Participate in local client meetings and provide regular updates on service delivery and budget performance.
  • Reception Management:
  • Act as the first point of contact at reception, welcoming visitors and directing them as appropriate. 
  • Handle incoming calls, emails, and general enquiries in a professional and timely manner. 
  • Support day-to-day front-of-house operations, including meeting room coordination and basic administrative tasks. 
  • Maintain a tidy, well-presented reception area and assist with ad hoc office support activities as required.
  • Service Delivery and Operations:
  • Oversee the delivery of all CBRE services at the facility, including vendor management
  • Manage and track all work orders, ensuring timely and effective resolution.
  • Develop and maintain relationships with vendors and contractors, ensuring high-quality service.
  • Ensure compliance with all relevant safety regulations and company policies.
  • Financial Management
  • Assist with the preparation of annual budgets, forecasts, and financial reports.
  • Manage and track Purchase Orders (POs) and invoices, ensuring accurate and timely processing.
  • Monitor spending against budget, identifying and addressing any variances.
  • Reporting and Documentation
  • Prepare and distribute regular reports on facilities performance, including key performance indicators (KPIs).
  • Maintain accurate records of all facilities activities, including work orders, vendor contracts, and financial transactions.

Obligations:

  • Comply with all workplace health and safety, fire protection regulations, and any applicable non smoking policies.
  • Ensure the full, accurate, and timely completion of tasks assigned within the scope of the role.
  • Adhere to all public health, hygiene, occupational health, and fire safety requirements.
  • Ensure that prohibited materials or equipment are not brought into or removed from the work area.
  • Immediately report any identified deficiencies, accidents, or illnesses to the Operations Manager.
  • In addition to the duties listed in this job description, carry out ad hoc tasks assigned by line management as required, aligned with the job description (Line Manager: Operations Manager).

Development Values:

  • Solid understanding of Facility Management functions, systems, and industry best practices.
  • Familiarity with CBRE and client-specific policies, procedures, compliance controls, and audit frameworks.
  • Insight into the broader real estate industry and its operational landscape.
  • Appreciation for the diverse scope of Facility Management services and CBRE’s global operations.
  • Proven ability to collaborate effectively with both local and remote teams across wide geographic regions.

Knowledge and Experience:

  • Experience in facilities management, property management, or a related field, with a demonstrated understanding of building systems, maintenance, and operations. 
  • Experience with work order management systems (CMMS) or similar software, including experience with ticketing systems and work order tracking. 

Abilities

  • Good working knowledge of Microsoft Office packages and IT literate.
  • Romanian and English proficient knowledge are expected. 
  • Able to balance workload and manage priorities, multi-tasking where required.
  • Able to perform in autonomy and make decisions in line with guiding account and operational business principle
  • Fulfilling the physical demands of the role: bending, standing, walking, climbing stairs/fixed ladders, lifting weights

Certificates:

  • A specialized qualification is beneficial, but not essential, contingent on work experience.

CBRE GWS
Global Workplace Solutions (GWS) di CBRE collabora con i clienti per fare del settore immobiliare un contributo significativo alla produttività e alle prestazioni delle organizzazioni. Il nostro modello di gestione dei clienti è al centro del nostro approccio incentrato sul cliente volto a offrire soluzioni immobiliari integrate.


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