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About The Role:  

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do:

• Secondary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.

• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.

• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.

• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.

• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.

• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.

• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.

• Manage a small inventory of event supplies. • Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.

• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

There is also a facilities technician job scope as part of this position and will include the following:

• Review assigned work orders and partner with available teams to track completion 
• Manage work orders via CMMS system where you will document labor hours, assets, and on-time completion of work orders will be mandatory.  
• Inspect existing installations for compliance with building codes and safety regulations  
• Inspect buildings, grounds, and equipment for unsafe or malfunctioning conditions  
• Conduct routine maintenance inspections, troubleshoot potential issues, and make repairs  
• Perform monthly spacewalks to confirm spaces in Serraview match actual layouts and desk assignments.  
• Respond promptly to emergency situations and customer requests  
• Conduct quality assurance checks and overseeing materials inventory  
• Coordinating daily workload, emergency repairs, and quality assurance checks  
• Documenting and reporting activities to supervisors   
• Display professionalism in appearance and language  
• Working approved OT as needed  
• Work alongside the Space & Occupancy team to schedule and perform desk moves, which may include packing items and setting up equipment with specific instructions.    
• May need to work on small projects and other duties as assigned.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.