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About the Role:

As a CBRE Sr. Meeting & Events Coordinator, you will support the planning and on-site execution of client meetings and events across multiple offices. This role is part of the Workplace Experience function and plays a key role in providing high-quality service to clients and visitors. You will serve as the primary on-site point of contact in the New York office and coordinate closely with cross-functional and vendor partners to ensure smooth event operations.

What You’ll Do:

● Serve as the on-site coordinator for event operations, supporting all phases of events from setup through completion according to client needs.

● Assist in developing event plans and maintaining planning timelines for in-person and remote events. Help track progress and flag issues as they arise.

● Prepare and distribute event details, including schedules, vendor orders, and setup instructions. Assist in preparing timelines and floorplans for event flow, setup, and teardown.

● Support and Facilitate pre-event planning discussions with clients, including gathering requirements, coordinating vendors, managing catering, A/V needs, and assisting with budget tracking.

● Verify pre-event setup, including room configurations and A/V arrangements, ensuring all details are accurate and ready for use.

● Maintain the meeting and events calendar for event spaces and support efficient scheduling and utilization.

● Order, track, and maintain inventory of event supplies to ensure availability for upcoming events.

● Maintain and grow a network of trusted event vendors, cultivating new relationships to enhance service quality, coverage, and cost efficiency.

● Act as the on-site contact during events, coordinating with workplace teams and vendors. Support food and beverage setup, refreshes, and breakdown to ensure seamless operations.

● Help prepare post-event summaries and assist in tracking costs, documenting feedback, and identifying areas for improvement.

● Support reporting related to Service Level Agreements (SLAs), Key Performance Indicators (KPIs), and recurring operational updates.

● Assist with maintaining event playbooks, process documentation, and training materials to ensure consistency and operational readiness.

● Coordinate with cross-functional teams, vendors, and external partners. Confirm load-in schedules, setup expectations, and required compliance documentation (e.g., COIs).

● Ensure all event activities align with safety, security, and building requirements.

● Identify opportunities for operational improvements and share suggestions with leadership.

● Solve routine to moderately complex issues by applying established processes and guidelines.

● Work on-site in the client’s New York City office five days a week.

What You’ll Need

● Bachelor’s degree preferred and 2–3 years of relevant experience; equivalent experience and education will be considered.

● Demonstrated experience managing multiple events simultaneously with competing deadlines

● Experience reviewing, interpreting, and updating event floorplans, including seating layouts, AV placement, traffic flow, and safety considerations, in partnership with Facilities and vendors.

● Working knowledge of event coordination processes and the ability to solve moderately complex issues using established procedures.

● Ability to assess options and apply sound judgment based on past precedent and technical understanding.

● Proficiency in Google Workspace (Docs, Sheets, Slides, etc.).

● Strong organizational skills with an eye for detail and a proactive, curious mindset.

● Ability to meet physical requirements, including standing, walking, bending, and lifting/carrying 50 lbs.+

● Comfortable with basic math used in budgeting and event cost tracking.

● Strong written and verbal communication skills to convey information clearly and professionally.

● Experience supporting client-facing functions and maintaining positive client relationships.

Why CBRE?

We value a culture of respect, integrity, service and excellence that crafts our approach to every opportunity! We are guided by the needs of the cities we inhabit, the communities we build, and the world we thrive in.

Competitive pay and benefits including Medical, Dental, Vision, PTO, 401k, and more that start 1st of the month. Internal advancement available after 6-month mark.

FORTUNE Most Admired Company #1 in real estate for third consecutive year; Ten years in a row on the list.

Forbes Named one of the best large employers in America and one of the World's Best Employers!

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.