Assistant Project Manager
Job ID
262856
Posted
05-Mar-2026
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Engineering/Maintenance, Facilities Management, Project Management
Location(s)
Barrie - Ontario - Canada
Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About the Role:

As a CBRE Assistant Project Manager, you will provide support to project management operations, administration, and management for projects from start through completion.  This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion. 

What you'll do:

Project Coordination & Support

  • Assist the Senior Project Manager with day-to-day project administration, action tracking, and stakeholder updates across concurrent projects.
  • Prepare project artifacts (charters, scopes, schedules, risk registers, change logs, RFI logs, submittals, closeout packages).
  • Coordinate meetings, agendas, site walks, and minutes; follow up on actions until closure.
  • Support capital planning cycles by gathering requirements, estimating preliminary costs, and preparing business cases.

Scope, Schedule, and Budget Management

  • Help develop and maintain project plans, work breakdown structures, and look-ahead plans.
  • Track budget vs. actuals, process purchase orders, assist with vendor invoices, and support monthly cost reporting and forecasting.
  • Assist with change management (scope, cost, schedule) and maintain accurate documentation and approvals.

MEP / Technical Support

  • Coordinate MEP trades and vendors; track submittals, drawings, commissioning plans, and O&M manuals.
  • Support site coordination for shutdowns, tie-ins, and phased work, ensuring minimal disruption to operations.
  • Assist with commissioning, testing & balancing (TAB), deficiency lists, and turnover documentation.

Quality, Safety & Compliance

  • Support QA/QC inspections and corrective actions.
  • Promote a safety-first culture; ensure adherence to client/site-specific safety policies.
  • Assist with permit coordination, adherence to building codes, fire/life safety, and environmental requirements.
  • Maintain project records in accordance with company and client standards.

Procurement & Vendor Management

  • Assist with RFQs/RFPs, bid leveling, recommendation memos, and contract administration.
  • Coordinate vendor onboarding, insurance/compliance documentation, and performance tracking.
  • Liaise with client, general contractors, and specialty trades.

Client & Stakeholder Communication

  • Draft status updates, dashboards, and progress reports for the Senior PM to review and issue.
  • Support stakeholder engagement (operations, security, IT, compliance, finance) and manage day-to-day queries.
  • Help coordinate phasing/occupancy, moves/adds/changes, and end-user communications.

Closeout & Handover

  • Collect warranties, closeout documents, as-builts, training records, and commissioning reports.
  • Ensure CMMS data updates, asset tagging, and preventive maintenance inputs are completed.
  • Facilitate lessons learned and post-project reviews.

What you'll need:

  • Diploma or degree in Construction/Project Management, Building/Mechanical/Electrical Engineering, Architectural Technology, Facilities Management, or related field.
  • 2–5 years of experience supporting construction or facilities projects (MEP/renovation/capital projects preferred).
  • Experience in a facilities management or owner’s rep environment is an asset.
  • Certified in, or working towards PMP (asset)
  • Proficiency with MS Project (or Primavera), Excel (advanced), PowerPoint, and SharePoint/Teams.
  • Familiarity with CMMS (e.g., Maximo, MRI Angus) and basic AutoCAD review/markup.
  • Comfortable reading drawings/specs, coordinating submittals, and tracking RFIs.
  • Strong documentation control and versioning discipline.
  • Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future
Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range for this role is between $70,000 to $75,000 annually. The compensation provided to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more. This job posting is for an existing vacancy within CBRE.
Equal Employment Opportunity Statement:  CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations:  CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)

CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

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