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About the Role:

Join CBRE as a Facilities Coordinator and play a key role in keeping workplaces running smoothly and efficiently. In this role, you will support two sites in Pittsburgh for one of CBRE’s technical clients, partnering closely with internal teams, landlords, vendors, and contractors to ensure high‑quality facility operations.

As part of the Facilities Management team, you’ll collaborate with Facilities Managers, clients, and property stakeholders to coordinate day‑to‑day operational activities. You will also work directly with landlords to support building services, address facility needs, and help ensure spaces are safe, functional, and welcoming.

Your work will directly support the client experience and contribute to the overall success of the portfolio by enabling reliable operations across both sites.

What You’ll Do:

• Regularly monitor the status of open work orders to ensure their timely completion and closure.
• Dispatch work orders to technicians and vendors.
• Support two nearby sites, with weekly travel between locations approximately 10 minutes apart, using personal vehicle.
• Generate purchase orders within designated software programs.
• Assist with processing incoming vendor invoices, ensuring accuracy.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
• Review work orders, proposals, department files, and other paperwork submitted by vendors.
• Conduct site walkthroughs to identify and address site issues.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with 2 years of job-related experience.  Must have valid drivers license. 
• Access to a reliable personal vehicle required for weekly travel between nearby sites.
• Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred.
• Must be self-sufficient and can work independently.  Candidate should also be resourceful and proactive in seeking clarification when needed.
• Must possess strong attention to detail.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Ability to lift and move materials weighing up to 50 pounds, as needed to support the Shipping and Receiving team.
• Working knowledge of Microsoft Office Suite and Google Suite.  Experience using a CMMS preferred.
• Strong organizational skills with an inquisitive mindset.
• Demonstrated customer service abilities are required.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.