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About the Role:

Join CBRE as a Facilities Coordinator and play a key role in keeping our client’s workplace running smoothly and efficiently!

In this role, you will support one of our major life sciences clients and work onsite with their team in Irvine, CA.  You’ll collaborate closely with Facilities Managers, clients, vendors, and contractors to ensure day‑to‑day facility operations are seamless and well-coordinated.

As part of our Facilities Management team, you’ll help maintain safe, functional, and welcoming environments across the portfolio. Your work will directly enhance the client experience and contribute to the overall success of this high‑profile account.

What You’ll Do:

• Regularly monitor the status of open work orders to ensure their timely completion and closure.
• Dispatch work orders to technicians and vendors.
• Generate purchase orders within designated software programs.
• Assist with processing incoming vendor invoices, ensuring accuracy.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
• Review work orders, proposals, department files, and other paperwork submitted by vendors.
• Conduct site walkthroughs to identify and address site issues.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with 2 years of job-related experience.
• Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred.
• Must be self-sufficient and can work independently.  Candidate should also be resourceful and proactive in seeking clarification when needed.
• Must possess strong attention to detail.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint.  Experience using a CMMS preferred.
• Strong organizational skills with an inquisitive mindset.
• Demonstrated customer service abilities are required.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.