Contract Support Sr Coord
Jobb-ID
260313
Annonserad
10-Feb-2026
Servicelinje
GWS Segment
Rolltyp
Heltid
Areas of Interest
Fastighetsförvaltning
Plats/platser
Dublin - Dublin - Ireland
To support the operations team administratively on contract site(s) in order to deliver an exceptional service to our clients.

MAIN DUTIES AND RESPONSIBILITIES

• Raise all contract Purchase Orders for suppliers to perform task/ works - containing high levels of detail and specific instructions
• Contacting Sub Contractors/ Suppliers to negotiate quotations for materials, service delivery and various spend items.
• Generating sales invoices for monthly fixed values and variable works.
• Process check and approve Supplier Invoices for payment, ensuring that all invoices received are accurate and conform to CBRE’s invoice requirements.
• Responsibility for the helpdesk system and assign reactive tasks to the contract engineers and sub-contractors
• Assist the management team in rostering staff, scheduling cover for absence/ sickness, recording annual leave etc.
• Assisting the Contract Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting & Toolbox Talks), QHSE Logbooks updated , QHSE Audits and working at all times to ensure and promote a safe working environment.
• Assist the management team in scheduling staff training and maintaining all required staff records.
• Deal with all Sub Contractor/ Supplier queries - Ensure any issues are dealt with in a timely manner
• Process Engineers Timesheets and payroll submissions on weekly basis
• Liaise directly with various suppliers regarding the ordering of staff uniforms, Personal Protection Equipment, IT equipment etc.
• Ability to build strong relationships with existing team members, the customer, suppliers and head office staff.
• Understand procedures and processes and operate them to the required standard. Examples of these are:
• Ensuring compliance to CBRE policies and procedures.
• Ensuring that sales invoices are raised in a correct and timely manner.
• Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
• Raising all purchase orders in line with company requirements.
• Assist the Contract Manager with all financial aspects of the contract e.g. Debt, WIP and Invoice pool
• Prepare monthly client repots and KPIs for review with Contract Manager and Client
• Prepare internal Monthly Contract Review pack for CRP meeting with BUD and AGM
• Understanding the Key Stakeholders and their requirements
• Assist in the Management of the asset management systems
• Achieve results within quality & time restraints.
• Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
• Actively participate in a diverse and effective team.
• Convey messages and ideas clearly and openly. Involve people and influence decisions.

Education
• A good basic education is essential,
• Higher educational qualifications to degree would be beneficial or equivalent.
• Good PC based skills, with experience in Word/Excel and Outlook - intermediate to advance level.PowerPoint and Access.
• 2 years experience in a similar role.
• [Desirable] Previous experience of a customer-facing role using operating systems
• Some financial / accounts payable / experience would be an advantage.
Aptitudes
• Must demonstrate a strong sense of customer focus.
• Excellent verbal, and good basic standard of written, communication skills.
• Self-motivated and systematic.
• Results/ task orientated, attention to detail and accuracy.
• Excellent time management and organisational skills.
• Commitment to continuous improvement.
• Ability to work as part of a team, as well as independently.
• Character ‘Get things done attitude’
• Committed to customer service delivery.
• Reliable and committed.
• Confidential and discrete approach.
• Calm manner, able to work under pressure and with changing demands and priorities.
• Smart appearance.
• Be flexible to work outside core office hours from time to time.

Gå tillbaka