Records Admin Coordinator
ID do trabalho
264484
Publicado
05-Mar-2026
Linha de serviço
GWS Segment
Tipo de função
Período integral
Localização(ões)
Toronto - Ontario - Canada
About the Role:

As a CBRE Records Administrative Coordinator, you will perform technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:
  • Sort and classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  • Add new material to file records or create new files, as necessary.
  • Find and retrieve information from files in response to requests from authorized users. Keep records of materials filed or removed using logbooks or computer.
  • Use appropriate technology to image and index documents for storage on imaging or document storage platform.
  • Verify quality and accuracy of scanned images. Coordinate imaging services provided by third party.
  • Maintain inventory onsite and offsite records in compliance with business requirements.
  • Oversee document management responsibilities pertaining to high-profile clients.
  • Assist manager with inspecting and streamlining processes related to document creating, use, storage, and retrieval.
  • Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
  • Impact through clearly defined duties, methods, and tasks are described in detail.
  • Deliver own output by following defined procedures and processes under close supervision and guidance.
  • Create, organize and navigate Excel spreadsheets containing an abundance of data while using various formulas including conditional formatting, VLOOKUP etc to review the data
  • Prepare physical files for storage following the client's procedures. Create records in file tracking software and attach electronically to appropriate box in the system before sending the physical box to archive storage
  • Utilize storage vendor's software to place orders to retrieve records from archives, run management reports, send and return records and boxes to archives

What You’ll Need:
  • High School Diploma or GED with up to 2 years of job-related experience.
  • Excellent written and verbal communication skills.
  • Ability to follow basic work routines and standards in the application of work.
  • Communication skills to exchange straightforward information.
  • Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
  • Strong organizational skills with an inquisitive mindset.
  • Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

Why CBRE?
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

The posting is for an existing vacancy with the organization

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