Adminstrative Coordinator
Vacature-ID
270804
Geplaatst
14-apr-2026
Servicelijn
Advisory Segment
Soort baan
Voltijd
Interessegebieden
Administratief, Verkoopondersteuning
Locaties
Vancouver - British Columbia - Canada
About the Role

As a CBRE Administrative Coordinator, you will provide administrative support to a top performing  group of sales professionals. This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives.


What You’ll Do

  • Manage deal documentation and oversee the tracking of occupier and listing transactions, including but not limited to: listing agreements; commission agreements; assist with offer writing process; track critical dates; prepare waiver or extension documents. Ensure correct filing of all documentation.
  • Prepare client correspondence, including market reports and stats, peer group surveys, comparable transaction data; client presentations; and board packages.
  • Have an awareness of BCFSA compliance regulations and coordinate appropriate documentation to complete voucher forms and process Brokers' commission payments and track the status of each.
  • Scheduling meetings and tours for team members
  • Liaise directly with the centralized departments (Marketing & Communications; Research; Conveyance) and work together to fulfil requests in a timely manner. 
  • Serve as a point of contact for the team for information requests.
  • Prepare monthly marketing status reports for clients.
  • Assist with the plan of action of marketing particular properties. 
  • Perform administrative tasks such as updating and maintaining client databases printing /scanning/filing various documents.
  • Prepare client property packages for tours, resolve client issues, and reply to client pricing inquiries.
  • Source properties and clients by researching local and national databases.
  • Track and report on replies and communications from sourcing activities.
  • Impact own team and other teams whose work activities are closely related.
  • Handle confidential information with discretion and demonstrate the highest level of customer service.
  • Suggest improvements to existing processes and solutions to improve the efficiency of the team.
  • Carry-out special projects as requested.
  • Lead by example and model behaviours that are consistent with CBRE RISE values.
 

What You’ll Need

  • High School Diploma or GED with some job-related experience. 
  • A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
  • Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
  • In-depth knowledge of Microsoft Office and Adobe products. Examples include Word, Excel, Outlook, PowerPoint etc. Some foundational knowledge of InDesign.
  • Organizational skills with an advanced inquisitive mindset.
  • Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. 

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary being offered for this position is $61,000 annually.  This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

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