Workplace Experience Coord-DC
직무 ID
265459
게시됨
19-3월-2026
서비스 라인
GWS Segment
역할 유형
풀타임
위치
Washington, D.C. - District of Columbia - United States of America
Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.
In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.
About the Role:
As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building.
The Events Coordinator serves as an event planner for onsite events, domestic offsite convenings and meetings (typically ranging in size from 10 to 200 people), managing all aspects of coordination without regular supervision. This position will work independently and onsite at the client site in Washington, DC. Reporting to Facilities Manager.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
• Able to work at client offices, 40 hours a week, Monday-Friday (timing TBD). Ensure appropriate coverage during any times out of the office.
• Manages multiple meetings (ranging from 0-10 events a day) taking place in our office that may require AV, food and beverage, and room configuration with attendance ranging from 2 to 200.
• Performs data entry for each meeting assigned.
• Ensures seamless coordination with internal and external event team by providing written, verbal and graphical status reports.
• Uses Excel and Word efficiently for reports.
• Speaks in company and client meetings.
• Maintains a familiarity with department resources (Manuals, Ampersand, SharePoint, etc.)
• Effectively performs work assigned by client staff in a timely, customer-centric, and accurate manner.
• Supervises client communication and meeting management, including communicating with several internal clients on a regular basis. Oversee meeting documents and run internal client meetings.
• Manage client documents for larger convenings such as:
• Client meeting documents, contracts for venues (ex. Restaurant, hotels), budget templates, BEOs, space plan/venue documents, timelines, and transportation plans.
• Learn EMS software (Event Management System) and regularly update EMS with current event information.
• Reviews and negotiates contracts on behalf of client such as hotel room block contracts, restaurant contracts, and local venue contracts in conjunction with site search team or independently depending on size of meeting
• Advises clients on site search results and makes thoughtful recommendations based on client’s needs.
• Must be proficient in negotiations with vendors, including hotels and meeting venues, on clients’ behalf to secure concessions and fair rates
• Manages offsite events that may require AV, food and beverage, offsite dinners, site visits, registration, and travel with attendance ranging from 10-200
• Reports to manager and/or members of client event team on a regular basis to discuss project progress, challenges and solutions.
• Establishes good relations with vendors and works with vendors in securing needed materials on time, within budget and meeting requested specifications.
• Maintains clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures.
• Able to share experiences, challenges and solutions to benefit other team members and treating all proprietary information as confidential.
• Participate in the weekly client Events Team Meetings. Attend other training sessions as required.
• Represents the client’s stewardship and values in all tasks.
• Follows established policies and procedures for appearance, timeliness and safety.
• Illustrates an understanding of international meeting coordination including succinct communication skills, international-used meeting terms, and ability to convey all event logistics with contacts.
• Utilizes internal system for reconciling event-related charges; responsible for allocation of all charges and liaising with internal analyst on departmental chargebacks and tracking
KEY COMPETENCIES
1. Communication Proficiency (oral and written)
2. Customer Focus
3. Initiative
4. Sense of Urgency
5. Multi-Tasking
6. Detail Oriented
7. Financial Knowledge
8. Time Management Skills
9. Team Orientation
What You’ll Need:
High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
ADDITIONAL ELIGIBILITY QUALIFICATIONS
• Working knowledge of computer software programs and base building systems
• Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)
• Demonstrated ability to exercise good judgment
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Why CBRE
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings. I ask you to encourage your teams to begin incorporating the updated statements into all new job adverts immediately - this will help us maintain alignment with our brand tone and hiring values
CBRE GWS
CBRE Global Workplace Solutions(GWS)는 고객과 협력하여 부동산이 조직의 생산성과 성과에 의미 있게 기여할 수 있게 합니다. 당사의 계정 관리 모델은 통합된 부동산 솔루션을 제공하는 고객 중심 접근 방식의 핵심입니다. 고객사마다 전담 리더가 배정되며, 업계에서 가장 강력한 플랫폼을 활용하여 지역 및 글로벌 리소스의 지원을 받습니다. CBRE GWS는 전 산업과 지역에 걸쳐 수명 주기의 전 단계에서 고객에게 일관되고 측정 가능한 탁월한 결과를 제공합니다.
