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About the Role:

This role offers a calm, structured work environment with a steady and predictable pace—ideal for someone who thrives in an organized, quiet setting rather than a fast‑paced atmosphere.

As a CBRE Administrative Services Coordinator, you’ll join a small, collaborative team that helps manage medical office buildings while handling a variety of administrative responsibilities.

Your focus will be on supporting the Real Estate Management team with essential tasks such as accurately coding invoices and ensuring smooth administrative processes. You’ll also provide friendly, professional customer service to tenants and vendors, building positive relationships while maintaining strong attention to detail.

What You’ll Do:

• Review, allocate and accurately code invoices for processing.
• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, filing and copying.
• Maintain insurance certificates and leases.
• Collaborate with building technicians and external vendors to ensure timely and effective completion of facility maintenance and repair projects.
• Assist with lease administration tasks, including lease setup, amendments, and reporting, to ensure accurate and timely management of lease agreements.
• Process and submit invoices for payment by accurately entering them into the accounting system and forwarding original documents to the accounting department for processing.
• Communicate with tenants regarding rent payments, including phone calls and correspondence, to ensure timely payment and resolve any payment-related issues.
• Apply established procedures and guidelines to resolve routine issues and complete tasks with minimal deviation from standard processes.
• Responsible for delivering results through well-defined duties, methods, and tasks, with clear expectations and objectives.
• Produce high-quality work by following established procedures and guidelines, with ongoing oversight and support from a supervisor.

What You’ll Need:

• High School Diploma or GED with a minimum of 2 years of job-related experience.
• Experience with basic accounting principles, including understanding and processing invoices.
• Ability to follow established procedures and maintain quality standards in daily work activities.
• Effective communication skills to convey clear and concise information.
• Property Management or Real Estate experience preferred.
• Experience with managing vendors preferred.
• Working knowledge of Microsoft Office Suite – Excel, Word, Outlook, PowerPoint
• Highly organized and detail-oriented individual with a curious and analytical approach to problem-solving.
• Basic math skills required, including proficiency in calculating percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.
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