Facilities Coordinator-Dartford
Job ID
Service line
GWS Segment
Role type
Dartford - England - United Kingdom of Great Britain and Northern Ireland

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Dartford. The Facilities Coordinator will be responsible to deliver the end to end management of site team and all subcontractors at

Key responsibilities


  • Attend daily/weekly/monthly meetings as formally agreed and requested.
  • Mange day to day customer relationship with site team i.e. Snr Techs & Area Manager.
  • Ensure any requests change to site scope & services are communicated to the Contact Manager.
  • Help prepare any quotes for additional subcontractor works & upload any quotes to Web Quote for Client Approval.
  • Help organise any approved additional extra works with the sub-contractors up to £30k (>£30k classified as project)

QHSE & Compliance

  • Identify other opportunities and inform Contract Manager. QHSE & Compliance
  • Ensure site team follow all QHSE procedures; including provision, use & inspection of PPE. • Ensure all Elogbooks are up to date and audit ready.
  • Ensure OP61 (Client review) & OP63 (Contractor Checklist) are completed monthly.
  • Ensure dynamic risk assessments are completed for jobs that are not covered by CBRE site risk assessments.
  • Escalate if requested to do work outside of agreed site scope.
  • Toolbox talks - monthly briefing complete and team sign off uploaded to ELogbook’s.
  • Safety spotlights – ensure team complete these.
  • Hazard reporting – ensure team submit 1 / wk per person with timesheet.
  • QHSE & AGM audits – all actions to be completed within timeframes.
  • Incident and Accident reporting.


  • Manage site team to ensure appropriate site cover & escalate if necessary. Including Engineer holiday approval, sickness reporting, rarental leave approval etc.,
  • Obtain customer approval for all Engineer & FC overtime and ensure it is charged back e.g. staying late, assistance with shutdowns and extra works
  • Engineer Timesheets – authorize and ensure submitted to helpdesk
  • First point of contact for any Engineer pay issues – coach Engineers to check timesheet submissions first and the contact the helpdesk.
  • Complete monthly 1:1s with team, manage non–performance of site team, recognise good performance & share success stories.
  • Ensure all Engineer induction & ongoing QHSE & functional Training is up-to-date with CBRE training Matrix. Assign training in Talent Coach and ensure that it is completed
  • Recruitment – support Contract Manager with recruitment process.
  • Induction: Customer Site and CBRE inductions including completion of induction checklist for both permanent and Agency staff.


  • Request RAMS from subcontractors 2 weeks before due visit date and submit onto system for approval at least 48 hours before service visit.
  • Notify all subcontractors of their planned visit dates in conjunction with the CBRE OP18 document, and as agreed with the Contract Manager.
  • Ensure all passes are approved as per client’s policy & ensure full site induction is complete before work commences, this may include yard access.
  • Ensure that all subcontractor logbooks are compliant with CBRE / Client procedures and demonstrate this at sub-contractor logbook audits.
  • Read all subcontractor worksheets and escalate any issues with Contractor Manager
  • Liaise with sub-contractors on any reported defects
  • Ensure that sub-contractors have been monitored as per client/ CBRE procedures


  • Formal relevant C&G or equivalent qualification
  • Minimum of 2 years’ supervisory experience
  • H&S knowledge would be Advantageous