Facilities Coordinator, Jurong West - 6 months contract
工作 ID
36497
Posted
29-Nov-2021
Service line
GWS Segment
Role type
全職
興趣範圍
設備管理
Location(s)
Singapore - Singapore
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
  • Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
  • Maintains files on work orders, proposals, and department files.
  • Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
  • Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.
  • Assists with the inspections on the facility campus.
  • Uses PC and/or PDA for work order system, email, ESS and training.
  • Assist with process and procedure training.
  • Other duties may be assigned.
KEY REQUIREMENTS
  • To perform this job successfully, the individual must have experience in facility outsourcing preferably with a major outsourcing firm. 
  • He/She has a great positive attitude and be a people person.
  • Tertiary education in business administration / hospitality or other relevant qualifications.
  • Ability to comprehend and interpret instructions.
  • Ability to write routine reports, correspondences and memos.
  • Ability to present information to internal department or large group of employees.
  • Able to demonstrate good interpersonal skills (EQ) and empathy.
  • Requires basic knowledge of procurement and budgeting terms and principles.
  • Ability to coordinate procurement effort and monitor procurement process.
  • Ability to interpret and carry out general instructions and achieve goals and standards set by the Facility Manager.
  • Sound knowledge with MS Office Suite such as Word, Excel and Powerpoint