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The purpose of this position is to provide assistance to the facility management team to ensure a  timely and accurate processes without compromising on the quality of service.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Administer the Work Order system :
• to ensure work orders are generated and dispatched to respective parties
• creates and assigning of work order to technicians
• visual check for accuracy of data entry in the work order
• to ensure that assets are loaded properly and generated
• keeping track of all the assets and their schedule run
• editing of client’s location in the system
• updating of work order summary
• liaison with support team on user ID and any problem solving
• check on those open work orders with the appropriate technician and ensure that they are closed timely
• conduct training for new technician on the use of this application on their mobile phone
• any other matters related to this Work Order system
• Raise purchase order request and ensure purchase order is raised timely
• Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors. 
• Processes invoices and ensures proper cost center coding. 
• Onboarding of new vendors
• Adhoc site backfill as per client request
• Any other duties as assigned from time to time

REQUIREMENTS 

• Excellent written and communication skills. 
• Strong organisational and analytical skills with the ability to work under a fast-paced environment with datelines
• Comfortable with numbers