Administrative Assistant @ Ubi Crescent
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ID Công việc
32681
Đã đăng
15-Tháng 2-2022
(Các) Địa điểm
Singapore - Singapore
The purpose of this position is to provide assistance to the facility management team to ensure a timely and accurate processes without compromising on the quality of service.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Administer the Work Order system :
- to ensure work orders are generated and dispatched to respective parties
- creates and assigning of work order to technicians
- visual check for accuracy of data entry in the work order
- to ensure that assets are loaded properly and generated
- keeping track of all the assets and their schedule run
- editing of client’s location in the system
- updating of work order summary
- liaison with support team on user ID and any problem solving
- check on those open work orders with the appropriate technician and ensure that they are closed timely
- conduct training for new technician on the use of this application on their mobile phone
- any other matters related to this Work Order system
- Raise purchase order request and ensure purchase order is raised timely
- Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
- Processes invoices and ensures proper cost center coding.
- Onboarding of new vendors
- Adhoc site backfill as per client request
- Any other duties as assigned from time to time
REQUIREMENTS
- Excellent written and communication skills.
- Strong organisational and analytical skills with the ability to work under a fast-paced environment with datelines
- Comfortable with numbers
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