Sales Transaction Coordinator
İş Kimliği
101913
Yayınlanan
24-Oca-2023
Hizmet hattı
Advisory Segment
İş türü
Full-time
İlgilendiğiniz Alanı
Yatırım Yönetimi
Konum(lar)
Warsaw - Mazowieckie - Poland
CBRE Advisory (CBRE sp. z o.o.) is a Polish company, part of CBRE Group, Inc. - the world's largest company providing real estate and investment services, with revenues in 2018 of USD 21.3 billion and over 90,000 employees (excluding related entities). 480 offices (excluding subsidiaries) around the world serve investors and tenants. CBRE's services include transactions and project management; property management; investment management; valuation; real estate leasing; strategic consulting; sale of real estate; mortgage and development services.


JOB SUMMARY  


Responsible for listings and voucher processing for single or multiple offices with 20-200 employees. Prepares vouchers used to collect the commissions due to CBRE. Manages all listing and deal files in compliance to Real Estate regulations and facilitates the transfer of financial information to Transaction Accounting.


ESSENTIAL DUTIES AND RESPONSIBILITIES  

  • Assigns new listing numbers and creates files for all executed listing/commission agreements. Verifies required documents per CBRE's policies and Real Estate guidelines by completing the Listing File Checklist. Distributes listing renewal information to sales professionals and follows-up to obtain required documents in order to keep listings current.
  • Verifies handwritten voucher against the written contract. Enters all sales and lease information into the Company's database according to the organization's guidelines and procedures. Assists in obtaining appropriate signatures/approvals and transferring all financial information to Transaction Accounting for further processing.
  • Creates deal files and verifies required documents per CBRE's policies and Real Estate guidelines by completing the Deal File Checklist.
  • Maintains property signs inventory. Orders and removes all property signs for the office. Completes signage purchase orders, and marketing budget forms.
  • Manages the trust accounts for earnest monies including processing deposits and issuing checks per the respective state's rules and requirements.
  • Assists Transaction Accounting in the process of collection and distribution of client's commission payments.
  • Provides customer service to sales professionals.
  • Assists Transaction Accounting in obtaining necessary verifications of various contingencies in order to adhere to the Company's revenue recognition policies.
  • Other duties may be assigned.




QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and EXPERIENCE  

High school diploma or general education degree (GED) with a minimum of two to four years of related experience and/or training.


CERTIFICATES and/or LICENSES  

None.


COMMUNICATION SKILLS  

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal group.


FINANCIAL KNOWLEDGE  

Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.


REASONING ABILITY  

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.


OTHER SKILLS and ABILITIES  

Intermediate skills with Microsoft Office Suite.


SCOPE OF RESPONSIBILITY  

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.