Facilities Coordinator (Procurement & Finance Operations)
GWS Segment
Karachi - Sindh - Pakistan
Purpose of the Job

Provide a comprehensive financial and administrative service.

  • Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.
  • Positively respond to both our internal and external customers through effective communication and personal accessibility
  • Understand procedures and processes and operate them to the required standard. Examples are:

Ensuring compliance to policies and procedures:

  • Ensuring that sales invoices are raised in a correct and timely manner. Account and Finance
  • Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
  • Raising purchase orders in line with company requirements.
  • Assisting the Lead Facilities Manager in the management of WIP and debt.
  • Understanding the contract, including scope and terms & conditions.
  • Ensuring that vendor cycle is efficiently managed including contract negotiations and renewals, resolution of service delivery issues, timely vendor billing, and disbursal of vendor payments
  • Assisting the Lead Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.
  • Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets
  • Assist with monthly Client reporting including regular financial analysis of budget vs. actual
  • Working with the Lead Facilities Manager to help improve the financial standards of the contract that are measured against monthly key performance indicators
  • Achieve results within quality and time restraints.
  • Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
  • Actively participate in a diverse and effective team spirit, ensuring all team members are kept informed of performance measures and financial analysis.
  • Convey messages and ideas clearly and openly. Involve people and influence decisions.

Person Specification:

  • Masters in Supply Chain / Finance / ACCA (Part Qualified).
  • Good PC based skills, with experience in Word/Excel and Outlook – intermediate to advance level, desirable skills in PowerPoint and Access

  • 3 years’ experience in a similar role.
  •  Previous experience of a customer-facing role using operating systems such as Dynamics AX or Concept software.
  • Some financial / accounting experience would be an advantage.

  • Must demonstrate a strong sense of customer focus.
  • Excellent verbal, and good basic standard of written, communication skills.
  • Self-motivated and systematic.
  • Results/ task orientated, attention to detail and accuracy.
  • Excellent time management and organizational skills.
  • Commitment to continuous improvement.
  • Ability to work as part of a team, as well as independently.

  • Committed to customer service delivery.
  • Reliable and committed.
  • Confidential and discrete approach.
  • Calm manner, able to work under pressure and with changing demands and priorities.
  • Smart appearance.
  • Be flexible to work outside core office hours from time to time.