Planning Coordinator
GWS Segment
Areas of Interest
London - England - United Kingdom of Great Britain and Northern Ireland

Role Summary

The Planner-Coordinator is a broad role which supports the PSO team co-ordinating key objectives of the client, project and BAU teams.

As part of the PSO team you will be collaborating with FM, engineering, H&S, fabric, security and cleaning team members daily.

The role requires you to retrieve data, then analyse and present in a manageable and concise format. The analysis uses the project programmes to identify risk, resource impact and clashes of all projects and BAU activity across the site.

Key objective is to identify potential impact to the client’s operation and anticipate any future risks of the activity whilst maintaining excellent BAU service delivery.

The planner coordinator will be interacting and liaise with a wide variety of teams and using their reports/progress meetings to consistently update the PSO master programme report.

The planner coordinator is a key role in the PSO and an essential link between the project, BAU and client teams. Identifying stakeholders and business impact by a project then recommend a communication plan with the PSO.

Person Specification

Key Objectives

Collate and produce a monthly client report for the PSO

Identify business impact and risk

Collaboration and coordination of project support office activity

Essential Skills

Attention to detail, along with excellent organizational skills

Report writing and presentation skills

Time management


Ability to identify business risk and clashes in work activity


Ability to manage multiple tasks

Contractors and BAU relationship management

Excellent Health & Safety awareness

Strong analytical skills and ability to interpret data and prepare reports

Proven client service focus

Flexible in adapting to constantly changing priorities

Outstanding teamwork and interpersonal skills

Confident at working independently, with an ability to self-start

Confident and assertive where required

Understands and appreciates the importance of using discretion

Ability to challenge the status quo when needed

Good understanding of business fundamentals and objectives

English language skills - excellent written and verbal communication. A second language would be beneficial.

Excellent IT skills (Word, Excel, MS Outlook, Microsoft project and Planner, PowerPoint and SharePoint).

Knowledge of construction methods, fitout and MEP in critical environments

Essential Experience

Direct experience of working in a project environment

Experience of working with main and sub-contractors at all levels

Working with all levels of management and operations

Degree or equivalent experience

Health & Safety awareness


RISE – Respect Integrity Service Excellence