ID pracovnej pozície
Servisná linka
GWS Segment
Typ práce
Plný úväzok
Oblasti záujmu
Administratíva, Facility Management
Bucharest '- Bucuresti - Romania

The main responsibilities are:

  • Receive, re-direct and relay as appropriate telephone/fax messages and take adequate messages when required


  • Register and redirect all file correspondence to the specific departments


  • Assist in the planning and preparation of meetings, conferences and conference rooms/telephone calls


  • Serves visitors by greeting, welcoming, registering and directing them appropriately;


  • Notifies company personnel of visitor arrival;


  • Provides information to callers regarding office address, operational hours and reception landline as per the GDPR regulations


  • Maintains safe and clean reception area by complying with procedures, rules, and regulations;


  • Room booking management - scheduling meetings and booking the assigned conference room and/or specific location;


  • Coordinate mail flow in and out of office;


  • Perform advanced bookkeeping, filing and clerical duties;


  • Keep correspondence confidentiality and open envelopes as per internal regulations and procedures


  • Responsible for creating WIFI accounts and enabling/disabling them – if applicable;


  • Provide document processing and secretarial support;


  • Event management support;


  • Report any maintenance issues immediately to line manager and maintenance representatives, including all furniture, cleaning, fittings and equipment;


  • Support the Facility Coordinator and other FM staff;


  • Be responsible for evacuation, in cases of emergency, acting as first point of contact for guests and the emergency services;


  • Car fleet management support, booking taxies for our visitors;


  • Perform other related duties as required.


  • Make preparations for committee meetings


  • Maintain an adequate inventory of office supplies


  • Monitor together with the Facility Coordinator the use of supplies and equipment


  • Delivering monthly/weekly reports to Facility Coordinator

  • Minimum 2 years experience in the same role


  • Good Microsoft Office knowledge


  • An understanding of relevant internal procedures and flow


  • Problem solving


  • Effective verbal and listening


  • Communications skills, good English language spoken and written is a must


  • Stress/time management skills


  • Trustworthy, respectful, flexible