Receptionist
ID pracovnej pozície
46777
Uverejnené
10-Jan-2021
Servisná linka
GWS Segment
Typ práce
Plný úväzok
Oblasti záujmu
Administratíva, Facility Management
Miesto/a
Bucharest '- Bucuresti - Romania

The main responsibilities are:

  • Receive, re-direct and relay as appropriate telephone/fax messages and take adequate messages when required

 

  • Register and redirect all file correspondence to the specific departments

 

  • Assist in the planning and preparation of meetings, conferences and conference rooms/telephone calls

 

  • Serves visitors by greeting, welcoming, registering and directing them appropriately;

 

  • Notifies company personnel of visitor arrival;

 

  • Provides information to callers regarding office address, operational hours and reception landline as per the GDPR regulations

 

  • Maintains safe and clean reception area by complying with procedures, rules, and regulations;

 

  • Room booking management - scheduling meetings and booking the assigned conference room and/or specific location;

 

  • Coordinate mail flow in and out of office;

 

  • Perform advanced bookkeeping, filing and clerical duties;

 

  • Keep correspondence confidentiality and open envelopes as per internal regulations and procedures

 

  • Responsible for creating WIFI accounts and enabling/disabling them – if applicable;

 

  • Provide document processing and secretarial support;

 

  • Event management support;

 

  • Report any maintenance issues immediately to line manager and maintenance representatives, including all furniture, cleaning, fittings and equipment;

 

  • Support the Facility Coordinator and other FM staff;

 

  • Be responsible for evacuation, in cases of emergency, acting as first point of contact for guests and the emergency services;

 

  • Car fleet management support, booking taxies for our visitors;

 

  • Perform other related duties as required.

 

  • Make preparations for committee meetings

 

  • Maintain an adequate inventory of office supplies

 

  • Monitor together with the Facility Coordinator the use of supplies and equipment

 

  • Delivering monthly/weekly reports to Facility Coordinator

  • Minimum 2 years experience in the same role

 

  • Good Microsoft Office knowledge

 

  • An understanding of relevant internal procedures and flow

 

  • Problem solving

 

  • Effective verbal and listening

 

  • Communications skills, good English language spoken and written is a must

 

  • Stress/time management skills

 

  • Trustworthy, respectful, flexible