Lease Admin Coordinator (Hybrid) - San Jose, CA
ID do trabalho
262398
Publicado
02-Mar-2026
Linha de serviço
GWS Segment
Tipo de função
Período integral
Localização(ões)
San Jose - California - United States of America
About the Role:

We're looking for a detail-oriented coordinator to help manage communications, records, and data systems that keep our projects running smoothly.

This job is a part of the Lease Administration functional area which focuses on providing real estate portfolio administration, database management, accounts payable and receivable, and audit services.

What You’ll Do
  • Communications & Inbox Management Monitor a shared project email inbox, log incoming messages into tracking systems, and file documents in the appropriate digital folders and databases.
  • Tracking & Record Keeping Regularly update and audit project tracking spreadsheets to keep contract statuses, approval dates, and key milestones accurate and current.
  • Data Quality Review a data quality dashboard to catch and correct errors in real time and produce weekly reports that flag upcoming deadlines for the team.
  • Knowledge Base Maintenance Build and maintain organized digital knowledge bases (using AI tool called NotebookLM) so that contracts, documents, and project information are easy to find and up to date. For contract review and abstraction.

Who This Is For: Someone who is highly organized, comfortable working across multiple tracking tools and databases, and takes pride in keeping information accurate and accessible. Prior experience with database or project management tools is a plus.



What You’ll Need:
  • Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
  • Ability to use existing procedures to solve standard problems
  • Experience with analyzing information and standard practices to make judgments
  • In-depth knowledge of Google suites products. Examples include Sheets, Docs, Gmail, Google drive, etc.

  • Strong spreadsheet skills are required

  • Organizational skills with a strong inquisitive mindset.

  • Self-starter mindset

  • Ability to work independently

  • Highly detailed-oriented

  • Experience using AI tools

CBRE GWS
A CBRE Global Workplace Solutions (GWS) trabalha com clientes para tornar o setor imobiliário um contribuinte significativo para a produtividade e o desempenho organizacional. Nosso modelo de gestão de contas está no centro da nossa abordagem centrada no cliente para oferecer soluções imobiliárias integradas. Cada cliente é atribuído a um líder dedicado e é apoiado por recursos regionais e globais, aproveitando a plataforma mais robusta do setor. A CBRE GWS oferece resultados superiores consistentes e mensuráveis para nossos clientes em todas as etapas do ciclo de vida e em todos os setores e regiões.

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