Administration & Finance Coordinator
ID do trabalho
Linha de serviço
GWS Segment
Tipo de função
Período integral
Perth - Western Australia - Australia
  • Work for CBRE Global Workplace Solutions (GWS) who are leaders in the facilities management industry
  • Endless growth opportunities within a Global firm 
  • Collaborative team culture with a diverse mix of work
  • Based in Belmont, WA 

CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts.  

A customer and team facing role to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business, to provide a comprehensive and flexible administration service to the Central West Business Unit.

Here's what you’ll achieve:
  • Manage sickness, absence reporting and holiday tracking. 
  • Collate and process timesheets & expenses and provide training for team
  • Maintain people records such as training, inductions, new starters / leavers (notification; System Set-Up; IT Requests)
  • Communicate effectively and build/maintain relationships at all levels with internal and external customers.
  • Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings) and monthly contract meeting reports
  • Ordering of materials / parts / PPE
  • Plan maintenance visits for Technicians and Sub-Contractors
  • Become System Champions e.g. SimPro & My Supplier
  • Support Work Order Specialist – Contract Support team with planning and scheduling works.
  • Drive PPM and Reactive performance through direct engagement with engineering team and service partners
  • Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.
  • Ensure QHSE documentation is maintained and readily available using CBRE systems.
  • Ensure Supplier Management reviews take place and are recorded
  • Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
  • Keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.
  • Ensure integrity of financial transactions form contract. 
  • Maintaining the WIP, Open purchase orders, debt to agreed contractual defined parameters and month end financial reporting.
  • Create accurate purchase orders, process/raise invoices and create/raise extra works jobs
  • Attend and actively participate in weekly finance meeting with contract manager/subcontractors. 

About you:
  • Higher educational qualifications or degree
  • Excellent PC based skills, with a high level of experience in Word/Excel and Outlook – intermediate to advance level.
  • 3 years’ experience in a similar role with managerial experience
  • Experience with Pronto Software 
  • Flexible to work outside core office hours from time to time

What’s in it for you?

People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential. 

We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development and performance. Our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days. 

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.