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Key Responsibilities: 

• Provide timely and accurate project documentation and reporting including, but not limited to:
• Database System administrator / manager of CBRE ProjectTalk tool.
• Reviewing project purchase orders, invoices and change orders.
• Reviewing project cashflows.
• Coordinate with Client Accounts Payable and/or finance team
• Support Project Managers to prepare capital expenditure budgets and forecasts
• Proactively seek opportunities to assist the project team to provide superior client services.
• Ensure contracting process is followed; support the project management team to ensure work is not started without proper client authorization and documentation.
• Proactively provide all aspects of invoicing support to ensure that project managers are in compliance with the invoicing process. 
• Assists in maintaining Project Schedules.
• Assist project team in keeping project files up to date and complete using the approved Bank filing system.
• Execute Project Closeout procedures ensuring all deadlines are met.  Utilize the contract compliance check list to confirm all items are complete before submitting for final closure.
• Exhibit developing experience and competence in the ability to perform project management activities from project due diligence and planning through closure.
• Ensure a clear understanding of work requested/required deadlines.  Communicate status and completion of assignment to requesting project manager.
• Execute complete and error free work assignments as directed.
• Track key milestone dates for multiple projects in clients database
• Provide timely and accurate project documentation and reporting.
• Ability to access and use ALL project management systems of record including Bank of America Merrill Lynch Corporate Website.
• Ability to maintain data integrity for individual projects within the project tracking system.
• General office duties as necessary.
• Performs additional job duties as requested.

Experience

• Project management or related field experience or degree in Construction Management, finance or related field
• HKIS, or similar, qualification. Would ideally suit a recently qualified Quantity Surveyor.
• Knowledge of basic business practices

Skills

• Self disciplined and motivated
• Strong interpersonal skills and problem solving ability
• Strong verbal/written communication and presentation skills
• Strong interest in advancement into a Project Manager Role
• Proven record of excellent internal and external customer service
• Expert skills in all office software systems including Microsoft Work, Excel, Project, Outlook, Power Point as well as Adobe Acrobat