Assistant Project Manager
Project Beheer
Hong Kong - Hong Kong

Key Responsibilities: 

  • Provide timely and accurate project documentation and reporting including, but not limited to:
    • Database System administrator / manager of CBRE ProjectTalk tool.
    • Reviewing project purchase orders, invoices and change orders.
    • Reviewing project cashflows.
  • Coordinate with Client Accounts Payable and/or finance team
  • Support Project Managers to prepare capital expenditure budgets and forecasts
  • Proactively seek opportunities to assist the project team to provide superior client services.
  • Ensure contracting process is followed; support the project management team to ensure work is not started without proper client authorization and documentation.
  • Proactively provide all aspects of invoicing support to ensure that project managers are in compliance with the invoicing process. 
  • Assists in maintaining Project Schedules.
  • Assist project team in keeping project files up to date and complete using the approved Bank filing system.
  • Execute Project Closeout procedures ensuring all deadlines are met.  Utilize the contract compliance check list to confirm all items are complete before submitting for final closure.
  • Exhibit developing experience and competence in the ability to perform project management activities from project due diligence and planning through closure.
  • Ensure a clear understanding of work requested/required deadlines.  Communicate status and completion of assignment to requesting project manager.
  • Execute complete and error free work assignments as directed.
  • Track key milestone dates for multiple projects in clients database
  • Provide timely and accurate project documentation and reporting.
  • Ability to access and use ALL project management systems of record including Bank of America Merrill Lynch Corporate Website.
  • Ability to maintain data integrity for individual projects within the project tracking system.
  • General office duties as necessary.
  • Performs additional job duties as requested.


  • Project management or related field experience or degree in Construction Management, finance or related field
  • HKIS, or similar, qualification. Would ideally suit a recently qualified Quantity Surveyor.
  • Knowledge of basic business practices


  • Self disciplined and motivated
  • Strong interpersonal skills and problem solving ability
  • Strong verbal/written communication and presentation skills
  • Strong interest in advancement into a Project Manager Role
  • Proven record of excellent internal and external customer service
  • Expert skills in all office software systems including Microsoft Work, Excel, Project, Outlook, Power Point as well as Adobe Acrobat