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About the role

• Provides general administrative support and assists with tenant and vendor customer service on an industrial portfolio based out of Newport Beach!

What you’ll do

• Performs a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
• Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
• Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.
• Coordinates tenant events and appreciation. Assists with publication and issuance of tenant newsletter.
• May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
• Assists with budget preparation by researching costs for supplies and services and acquiring bids as directed. Follow bid process guidelines. Assists with preparations of monthly and quarterly management reports.
• Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
• Handles accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.
• Other tasks as we assign.

What you’ll need

• High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence, respond to common inquiries or complaints, and present information to an internal department and/or large groups of employees.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions and address problems in standard situations. Requires basic analytical skills.
• Intermediate to advanced skills with Microsoft Office Suite
• You are currently authorized to work in the United States without the need for visa sponsorship now or in the future

Why CBRE?

• At CBRE, we pride ourselves on our RISE values of Respect, integrity, Service and Excellence! CBRE is the global leader in commercial real estate and investment.