Facilities Coordinator
직무 ID
39596
게시됨
18-11월-2021
서비스 라인
GWS Segment
역할 유형
풀타임
위치
New York City - New York - United States of America
JOB SUMMARY
The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.
 
Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
 
Maintains files on work orders, proposals, and department files.
 
Creates vendor files and checks accuracy on completed paperwork submitted
by vendors.
 
Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.
 
Assists with the inspections on the facility campus.
 
Uses pc and/or PDA for work order system, email, ESS and training.
 

Conduct numerous daily floor checks to ensure all is fully operational and all common areas, storage rooms, workshops are clean and disinfected.

Maintain office supply bins and copy areas full with the necessary supplies for our customers to complete their daily activities.

Preventative Maintenance on all equipment, furniture and fixtures throughout facilities. 

Responsible for setting up and resetting meeting spaces and conference rooms.

Assist with process and procedure training.
 
Other duties may be assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
 
The requirements listed below are representative of the knowledge, skill, and/or ability required.
 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.
 
CERTIFICATES and/or LICENSES
None
 
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
 
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
 
FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
 
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
 
OTHER SKILLS and/or ABILITIES
Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.
 
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.