Contract Support - Data Centre Solutions - Linlithgow
직무 ID
25862
게시됨
22-7월-2021
서비스 라인
GWS Segment
역할 유형
풀타임
위치
Edinburgh - Scotland - United Kingdom of Great Britain and Northern Ireland, Glasgow - Scotland - United Kingdom of Great Britain and Northern Ireland

Job Description

Job Title:                         Contract Support

Business Sector:           DCS

Based at:                        Oracle Data Centre- Linlithgow

Job Purpose

To deliver an efficient, transparent, flexible and comprehensive service by assigning appropriate resource in a timely manner.

Key Responsibilities

  • Ensure that accurate and comprehensive records are kept pertaining to Health & Safety, Electrical installation works, general building Compliance and QA.
  • Ensure that all Hazard Reports are entered onto Database and resolved on a monthly basis.
  • Arranging for equipment calibration.
  • Create / Manage Monthly surveys
  • Arrange for Toolbox Talks/Legislation process updates to be reviewed.
  • Updating the Employee Attendance records, ensuring that all Holidays, Sickness, Lieu days are recorded. 
  • Scheduling of subcontractor in line with planners.
  • Administration of CAFM systems.
  • Scheduling of training courses and updating of records, ensuring that all attempts are made to avoid a lapse in training.
  • Ensure that all emails and business communication is read, understood and acted upon in a timely manner.
  • Maintaining logbooks and subcontractor folders:
  • Competencies/Policies/Training records/Legislation requirements are in date.
  • Correct A-Z related forms are used for inspections etc.
  • Maintaining OP63 schedule and uploading of OP63s onto 4Sight Portal

Key Responsibilities continued……….

  • Undertake general office duties relating to the contract including:
  • Correspondence and filing
  • Stationery ordering and administration
  • Subcontractor’s administration
  • Toolbox Talks/Legislation process updates
  • Archiving
  • Contract escalation process
  • Updating of sub-contractor emergency contact details
  • New starter packs including organising of telephones and uniform
  • Ensure full transparency on auditable trails but not limited to Invoices, timesheets, material orders and goods received notes.
  • Ensure that all in-bound telephone calls are answered within five rings.
  • Actively contribute to the daily function of the office providing support when other members are away.
  • Proccessing:
  • Timesheets
  • Purchase Orders
  • Assist with financial reporting documents, MMT/WIP/OPO’s etc
  • Assist with Contract review.

Accountabilities

·       Directly accountable to the Contract Manager however a dotted line of reporting exists to the BU Lead Contract Support.

·       This post does not carry budgetary responsibility, but financial awareness is required.


CBRE GWS
CBRE Global Workplace Solutions(GWS)는 고객과 협력하여 부동산이 조직의 생산성과 성과에 의미 있게 기여할 수 있게 합니다. 당사의 계정 관리 모델은 통합된 부동산 솔루션을 제공하는 고객 중심 접근 방식의 핵심입니다. 고객사마다 전담 리더가 배정되며, 업계에서 가장 강력한 플랫폼을 활용하여 지역 및 글로벌 리소스의 지원을 받습니다. CBRE GWS는 전 산업과 지역에 걸쳐 수명 주기의 전 단계에서 고객에게 일관되고 측정 가능한 탁월한 결과를 제공합니다.