Sr Project Coordinator

מזהה משרה

65805

פורסם

12-May-2022

קו שירות

GWS Segment

סוג עבודה

משרה מלאה

Key Responsibilities

General:

Uphold the mission and standards of CBRE and support firm-wide initiatives;
Proactively support the PgMs;
Maintain and enhance Playbooks (Project Management Playbook, Project Sourcing Playbook, etc.).
Identify best practice and proactively propose improvements to project templates, tools and processes in the interests of achieving account excellence and providing a superior services to the client;
Proactively liaise with PjC counterparts on other accounts in the interests of knowledge sharing, identifying best practice and achieving consistency;
Focus on risk to deliverables and account KPIs (Key Performance Indicators);
Ensure a clear understanding of work requested and associated deadlines. Communicate status and completion of assignment to the requesting PgM. Execute work assignments as directed to a high standard;
Manage the setting up of projects in the relevant project platforms/applications;
Liaise with and obtain information from variable Project Management consultants as required;
Oversee and report on project closeout activities ensuring all deliverables and deadlines are met;
Perform additional job duties which may be required from time to time as required.

Sourcing:

Understand sourcing guidelines and provide support to PgMs on sourcing activities as required;
Manage vendor registration in the relevant systems.

Financial:

Support PgMs and the Capital Management team in the preparation of project budgets;
Ensure the integrity of project financial data in project applications and platforms;
Review and challenge cash flow forecasts and budget reports received from project consultants;
Track risks to the ‘On Budget’ KPI (Key Performance Indicator) for each project and report as required.
Manage PMO ‘Cost Save’ reporting;
Raise Purchase Orders as required in the relevant systems;
Support and track the invoice approval and processing processes. Liaise closely with the BofA Accounts Payable team and CBRE Finance teams as required;
Raise and track the approval of funding requests in the project financial platform.

Schedule

Ensure the integrity of project schedule data in the project applications and platforms;
Track risks to the ‘On Time’ KPI (Key Performance Indicator) for each project and report as required.

Documentation / Document Control

Ensure key project documentation is uploaded to project applications;
Review integrity of document information prior to upload;
Enforce document naming convention for documents to maintain consistency across APAC projects;
Support PgMs in preparing documentation as required (e.g. project feasibility documentation, project approval documentation, meeting minutes, client presentations, etc.).

Key Requirements

Experience

Minimum of 3 years in a data entry/analysis role (experience in Project Management, Construction Management, Quantity Surveying or related field an advantage);
Construction and/or finance related qualification;
Knowledge of basic project management and construction management practices;
Experience of working in a corporate office environment an advantage.

Skills

Strong English spoken and written communication and presentation skills.
Strong numerical skills.
Strong interpersonal skills with the ability to integrate into the PMO team by effectively building internal/external networks. Confident and experienced in dealing with people of all levels.
Self disciplined, proactive and motivated with a ‘can do’ attitude. Willing to participate and contribute.
Able to work independently with minimal supervision where necessary.
Methodical and organized approach to working. Excellent attention to detail and data integrity.
Able to manage multiple tasks, manage time effectively and establish priorities to meet deadlines in a fast paced team environment.
Able to manage expectations (client and manager) effectively.
Able to learn new tasks, systems and skills quickly.
Self-aware and proactively seeks development opportunities to address gaps.
Advanced skills in office software systems including Microsoft Office (Excel, Word, Outlook, Power Point), Adobe Acrobat, etc. Experience with Enterprise Systems/Software/Applications (e.g. Ariba, SAP, Oracle) an advantage.

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