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Sr Project Coordinator
Référence du poste
65805
Posté
12-mai-2022
Ligne de service
GWS Segment
Type de rôle
À plein temps
Centres d'intérêt
Project Management
Localisation(s)
Hong Kong - Hong Kong
Key Responsibilities
General:
  • Uphold the mission and standards of CBRE and support firm-wide initiatives;
  • Proactively support the PgMs;
  • Maintain and enhance Playbooks (Project Management Playbook, Project Sourcing Playbook, etc.).
  • Identify best practice and proactively propose improvements to project templates, tools and processes in the interests of achieving account excellence and providing a superior services to the client;
  • Proactively liaise with PjC counterparts on other accounts in the interests of knowledge sharing, identifying best practice and achieving consistency; 
  • Focus on risk to deliverables and account KPIs (Key Performance Indicators);
  • Ensure a clear understanding of work requested and associated deadlines. Communicate status and completion of assignment to the requesting PgM. Execute work assignments as directed to a high standard;
  • Manage the setting up of projects in the relevant project platforms/applications; 
  • Liaise with and obtain information from variable Project Management consultants as required; 
  • Oversee and report on project closeout activities ensuring all deliverables and deadlines are met; 
  • Perform additional job duties which may be required from time to time as required.

Sourcing:
  • Understand sourcing guidelines and provide support to PgMs on sourcing activities as required;
  • Manage vendor registration in the relevant systems.

Financial:
  • Support PgMs and the Capital Management team in the preparation of project budgets;
  • Ensure the integrity of project financial data in project applications and platforms;
  • Review and challenge cash flow forecasts and budget reports received from project consultants;
  • Track risks to the ‘On Budget’ KPI (Key Performance Indicator) for each project and report as required.
  • Manage PMO ‘Cost Save’ reporting; 
  • Raise Purchase Orders as required in the relevant systems;
  • Support and track the invoice approval and processing processes. Liaise closely with the BofA Accounts Payable team and CBRE Finance teams as required;
  • Raise and track the approval of funding requests in the project financial platform.

Schedule
  • Ensure the integrity of project schedule data in the project applications and platforms;
  • Track risks to the ‘On Time’ KPI (Key Performance Indicator) for each project and report as required.

Documentation / Document Control
  • Ensure key project documentation is uploaded to project applications;
  • Review integrity of document information prior to upload;
  • Enforce document naming convention for documents to maintain consistency across APAC projects;
  • Support PgMs in preparing documentation as required (e.g. project feasibility documentation, project approval documentation, meeting minutes, client presentations, etc.).

Key Requirements
Experience
  • Minimum of 3 years in a data entry/analysis role (experience in Project Management, Construction Management, Quantity Surveying or related field an advantage);
  • Construction and/or finance related qualification;
  • Knowledge of basic project management and construction management practices;
  • Experience of working in a corporate office environment an advantage. 

Skills
  • Strong English spoken and written communication and presentation skills.
  • Strong numerical skills.
  • Strong interpersonal skills with the ability to integrate into the PMO team by effectively building internal/external networks. Confident and experienced in dealing with people of all levels.
  • Self disciplined, proactive and motivated with a ‘can do’ attitude. Willing to participate and contribute. 
  • Able to work independently with minimal supervision where necessary.
  • Methodical and organized approach to working. Excellent attention to detail and data integrity.
  • Able to manage multiple tasks, manage time effectively and establish priorities to meet deadlines in a fast paced team environment.
  • Able to manage expectations (client and manager) effectively.
  • Able to learn new tasks, systems and skills quickly.
  • Self-aware and proactively seeks development opportunities to address gaps.
  • Advanced skills in office software systems including Microsoft Office (Excel, Word, Outlook, Power Point), Adobe Acrobat, etc. Experience with Enterprise Systems/Software/Applications (e.g. Ariba, SAP, Oracle) an advantage.
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