Administrative Assistant
Job ID
Service line
Advisory Segment
Role type
Melbourne - Victoria - Australia
Provide high level administrative and accounting support to our team
Retail Property Management Division
Eastern Melbourne Location 

Here’s a snapshot of your day;
  • Support the day to day management of a nominated portfolio of retail assets including finance, tenant liaison, lease administration, as well as general office administration duties.
  • Assist with contractor services relating to minor repairs and maintenance and monitoring the vendor performance
  • Establish positive relationships and provide prompt responses to tenants requests
  • Act as a point of contact for all supplier, tenant and customer related queries 
  • Ensure documentation is up to date and appropriately recorded 
  • Process and track all AP invoice and expense reimbursements
  • Enter tenant sales, insurance and lease information into the system
  • Prepare and issue weekly leasing reports to clients
  • Assist with adhoc administrative tasks and projects as required, including but not limited to maintaining registers, booking travel, minute taking and providing detailed reporting

Here are some of the strengths you’ll possess and the background you’ll need to be successful;
  • Tertiary qualifications and experience in a property related discipline advantageous and/or passion for the retail property industry
  • Experience in Administration within a fast-paced office environment
  • Excellent communication and customer service skills and the ability to interact with a broad range of stakeholders 
  • Attention to detail to ensure accurate data entry and reporting
  • Strong organisational skills, the ability to problem solve and prioritise multiple tasks.

Can we inspire you to join us?

CBRE is committed to building a diverse and inclusive culture across the business. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, lesbian, gay, bisexual, transgender and intersex (LGBTI) people, women, mature age workers, people with disabilities and people from different cultural backgrounds. 

Our employee advantage program reflects our commitment to progressing your learning and development, career, recognition, well-being, benefits, pay and community contribution.

If you are successful in progressing, you may be asked to complete a short video interview as part of the recruitment process.

We look forward to hearing from you.