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Administrative Assistant @ Ubi Crescent
Identifiant de l’emploi
Gamme de services
GWS Segment
Type de rôle
Temps plein

The purpose of this position is to provide assistance to the facility management team to ensure a  timely and accurate processes without compromising on the quality of service.


  • Administer the Work Order system :
    • to ensure work orders are generated and dispatched to respective parties
    • creates and assigning of work order to technicians
    • visual check for accuracy of data entry in the work order
    • to ensure that assets are loaded properly and generated
    • keeping track of all the assets and their schedule run
    • editing of client’s location in the system
    • updating of work order summary
    • liaison with support team on user ID and any problem solving
    • check on those open work orders with the appropriate technician and ensure that they are closed timely
    • conduct training for new technician on the use of this application on their mobile phone
    • any other matters related to this Work Order system
  • Raise purchase order request and ensure purchase order is raised timely
  • Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors. 
  • Processes invoices and ensures proper cost center coding. 
  • Onboarding of new vendors
  • Adhoc site backfill as per client request
  • Any other duties as assigned from time to time


  • Excellent written and communication skills. 
  • Strong organisational and analytical skills with the ability to work under a fast-paced environment with datelines
  • Comfortable with numbers