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About the role

The purpose of this position is to coordinate the business operations between Project Management team and Facilities Operations team for our healthcare client in Northern Ohio. The Sr. Project Coordinator will provide administrative support to the project management team and oversight on sophisticated project documentation preparation; liaison point for project dedication, invoice & pay application processing; financial reconciliations; project reporting. Role is 'administrator' for project technology tools and project delivery team or work group training resource.

What you’ll do

Oversees and manages project documentation and coordinates documentation revisions and distributions.

Responsible for preparing project status reports for work group.

Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client, and management.

Enters project information and data into project management technology tools (software applications, web-based tools, job cost accounting tools).

Acts as a 'go-to' administrator for project tracking systems and websites.

Coordinates and processes documentation for project commitments (Agreements, Contracts, Work Authorizations, Purchase Orders).

Processes invoices and pay applications. Acts as a point of contact for sophisticated matters among the team.

Trains new project support team on project policies, administration, and governance.

Assists management in the implementation of and monitoring the adherence to project governance practices and policies.

Assists with project administration deliverables (meeting minutes; budget tracking; schedule updates; move management; closeout).

Assists in project closeout process including turnover documentation and financial reconciliation.

What you’ll need

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

• High School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) or equivalent preferred.
• Minimum of 4 years of related progressive experience and/or training.
• Intermediate skills with project management software and Microsoft Office Suite. Knowledge of project databases. Ability to maintain high level of confidentiality.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.

Why CBRE?

• FORTUNE 500 #126
• FORTUNE Most Admired Company #1 in real estate for third consecutive year; Ten years in a row on the list!
• Forbes Named one of the best large employers in America and one of the World's Best Employers!