Sr Facilities Manager- Life Sciences
Job ID
87849
Posted
02-Nov-2022
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Redwood City - California - United States of America
JOB SUMMARY
The purpose of this position is to manage multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings of significant complexity. The role is accountable for driving FM capabilities within assigned site or sites while providing oversight of any facilities management partners, including CBRE or outsourced partners. The role’s duties will include maintenance operational oversite, performance of site services, maintenance, utilities, move services, and all facilities operations. The role is responsible for coordination of site facilities projects. This role is responsible for delivering a quality, safe, compliant, efficient and effective workplaces within a site.

A suitable candidate for this role will have experience in facilities maintenance operations, infrastructure management, space management, and onsite employee and business services within a site (manufacturing and non-manufacturing).

Key relationships include managing outsourced vendors and establishing clear lines of engagement with site-level business customers, Regional and Sub-Regional FM leadership, the Global Workstreams Organization, and select key Support Partners for CBRE and the Customer (e.g., Finance, IT, HR, EHS, GHS and / or Procurement).

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Develops and maintains positive client relationships. Conducts client meetings on unresolved facility issues in an expeditious and professional manner. Communicates to clients regarding property profiles, emergency preparedness plans, financial performance, site inspections, facility audits, work order progress reports, and other related reports.
  • Serve as primary point of contact to site level business customer for Facilities quality, safety, compliance, and performance
  • Manage site level relationships with CBRE FM team and outsourcing partners, client functions, business customers and authorities
  • Serve as primary site liaison for client EHSS compliance
  • Ensure compliance with external and internal requirements. Ensure site facilities are compliant with good commercial, laboratory and manufacturing practices, and other regulations
  • Share client, E&PS key performance metrics, benchmarks, and methodologies to establish a high performance and continuous improvement culture
  • Implement and maintain client business continuity plans and infrastructure management programs
  • Support client, Project Development and Delivery teams on capital and infrastructure projects
  • Coordinate between business units and contractors during planning / construction as needed
  • Attend and/or chair customer and FM Facilities level governance forums escalating governance issues as required
  • Coordinate inspections on site, as needed
  • Identify and apply client E&PS programs and methodologies to generate savings and optimize the site and business performance
  • Responsible for CBRE and Client, site specific data and information to support regional and global metrics, programs and performance analysis
  • Manage occupancy, utilization, and spatial data.
  • Manages and coaches’ facilities staff to deliver excellent service levels for the client within budget. Researches and implements new processes and technology to improve operational efficiency.
  • Develops and recommends strategic facility management objectives for clients. Reviews various budget reports for multiple facilities.
  • Develops environmental health and safety procedures for facilities. These procedures include emergency action plans, disaster recovery, business continuity, and other related procedures.
  • Responsible for facility inspections for quality assurance on a periodic basis. Ensures facility procedures comply with local, state, and federal regulations.
  • Produces and maintains various facility management reports. Oversees management of capital projects.
  • Uses PC and/or PDA for work order system, email, ESS and training. Prepares and manages departmental budget.
  • Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES
Provides formal supervision to individual employees within single functional or operational area. Manages CBRE FM and outsource partners to contract requirements between CBRE and the client.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Required

o   Bachelor’s degree in facilities management, engineering, business, architecture, etc. or equivalent experience required

o   Minimum of 5+ years of CRE / facilities experience

o   Good management and strong technical skills

o   Strong communication skills both written and oral

o   Ability to adapt emerging trends and industry innovations

o   Ability to lead diverse teams through change and organizational transformation

o   Computer skills, including working knowledge of MS Office suite, Windows Environment, Preferred:

Preferred

o   Maximo Experience

o   Demonstrated knowledge in technical and business fields

o   Documented success achieving project goals

o   Strong record of local collaboration ensuring completion of projects and people development

o   Budget/financial management skills

o   Ability to focus strategically while maintaining a tactical focus.


CERTIFICATES and/or LICENSES

Facility Management certification preferred. Driver's license may be required.

COMMUNICATION SKILLS

Ability to comprehend, analyze, and interpret the most complex business documents. Ability to respond effectively to the most sensitive issues. Ability to write reports, manuals, speeches and articles using distinctive style. Ability to make effective and persuasive presentations on complex topics to employees, clients, top management and/or public groups. Ability to motivate and negotiate effectively with key employees, top management, and client groups to take desired action.

FINANCIAL KNOWLEDGE

Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures. Ability to forecast and prepare budgets. Conducts financial/business analysis including the preparation of reports.

REASONING ABILITY

Ability to solve advanced problems and deal with a variety of options in complex situations. Requires expert level analytical and quantitative skills with proven experience in developing strategic solutions for a growing matrix-based multi-industry sales environment. Draws upon the analysis of others and makes recommendations that have a direct impact on the company.

OTHER SKILLS and/or ABILITIES

Intermediate skills with Microsoft Office Suite, Outlook, intranet/internet. Ability to use work order system.

Working knowledge of architectural, electrical and mechanical systems. Working knowledge of leases, contracts and related documents.

SCOPE OF RESPONSIBILITY

Decisions made with in-depth understanding and interpretation of procedures, company policies and business practices to achieve general results.  Responsible for setting department deadlines. Errors in judgment may cause long-term impact to co-workers, supervisor, department and/or line of business.


Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future


CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.