Receptionist
Job ID
154360
Posted
09-Feb-2024
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Mississauga - Ontario - Canada
About CBRE

Would you like to work at the largest commercial real estate brokerage in the world and a top Fortune 500 company? Do you want to gain industry knowledge while working on a high-performing team alongside the industry’s best talent? If so, we want to hear from you!

Few companies are as dynamic as CBRE. Few industries are more exciting than commercial real estate.  If you are looking to make an impact, have fun and build your career, this is the opportunity for you!

Be a part of the industry that shapes our cities and our lives.


About you

You have excellent written and verbal communication skills.
You thrive on detailed-oriented work and have stellar time management skills.
You are self-motivated and proactive.
Your organizational skills and professionalism are your strengths.
You can provide efficient, timely, and courteous service to customers. 
You are an analytical thinker and creative problem-solver.
You demonstrate good judgment in applying company policies and are dependable in delivering high-quality work.


The Opportunity

CBRE is seeking a resourceful and dynamic individual to provide administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms, and location services. 

Responsibilities include but are not limited to:

  • Greets and announces clients, applicants, and visitors while following security procedures for recording guests. Issues visitor passes and validates parking. 
  • Receives and directs incoming calls to appropriate personnel and voicemail.
  • Assists with scheduling meetings and preparing conference rooms. Coordinates setup of conference/meeting room.
  • Coordinates catering for meetings and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices.
  • Performs general clerical duties associated with distributing office faxes, packages, and mail as required. Arranges courier services as needed.
  • Processes and codes invoices for the office and coordinates with accounting and external vendors.
  • Coordinates and uploads all new MLS listings, amendments and changes while complying with all rules and regulations. 
  • Oversees various marketing requests and secures approvals for all costs associated with them.
  • Types, formats, and produces documents such as correspondence, memos, and various reports.
  • May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
  • Maintains neat appearance reception area, conference rooms café, and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating conditions. Arranges equipment service as needed
  • Orders office supplies and other common-use items for the location, such as café supplies, printer paper, etc.
  • Performs other duties as assigned. 
Qualifications

  • HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitality experience preferred.
  • Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs.
  • Basic financial knowledge including the ability to calculate simple figures such as percentages. 


Can we inspire you to join?

At CBRE, you are empowered to take your career path into your own hands. Work in a high-energy, collaborative environment with supportive teammates while reaching your highest potential. 

Enjoy workplace flexibility in a global organization with our modern, Well-Certified Offices proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. Because when people feel inspired, great work is accomplished. 

Come experience the employee advantage at CBRE.  We look forward to hearing from you!


CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.