Receptionist & Admin Executive (Head Office)
Job ID
24368
Posted
13-Jul-2021
Areas of Interest
Administrative
Location(s)
Ho Chi Minh City - Ho Chi Minh - Viet Nam
At CBRE, you are empowered to take your career path into your own hands. Our people enjoy workplace flexibility in a global organization with tremendous scale providing corporate real estate and property services. Each day you will work in an inclusive and collaborative environment with supportive teammates and be challenged to grow and be your best every day. 

We have an opportunity for an experienced Receptionist cum Admin Executive. The primary focus of this role is on service quality, whilst ensuring efficient management. The successful candidate will enjoy working within a great team with a defined career development pathway.

1. RECEPTIONIST DUTIES:
  • Greeting, answer and transfer phone call as well as welcome guest in a professional manner
  • Check meeting rooms as well as the reception area
  • Manage the car booking and meeting room booking
  • Handle incoming and outcoming mails

2. ADMIN DUTIES:
  • Monthly update the contact list
  • Represent for CBRE to work with vendor about the flight and hotel reservation, check monthly debit note
  • Manage the drivers, check the tools in cars
  • Name card order
  • Announce any information from building
  • Contact and liaise to collect the corporate rate for hotel reservation (included room and meeting room)
  • Arrange the Receptionist and Saturday Roster
  • Insurance for expatriates
  • Support to arrange the room reservation as well as the transportation for visitors
  • Ad-hoc reports: VN Air Travel - Carbon Reporting, CBRE Asia Carbon Emission Reporting- Car Fleet & Facility,…
  • Manage the service contract and liaise with vendors (car, tea lady, office maintenance, etc.)

3. HR ADMINISTRATION DUTIES:
  • Follow up the expiry date of probation and labor contract
  • Informing the newcomers and sending exit procedure
  • Check attendance record, finalize and send to Business Line Leader
  • Update staff leave entitlement
  • In charge of paperwork for expatriates: visa, temporary resident card
  • Translation company policy and compliance from English to Vietnamese and vice versa
  • Assist in training courses, record the quotation and staffs' commitment
  • Fully in charge of recruiting and making offer interns for relevant departments
  • Support to organize company events (Mid-autumn, quarterly staff meeting, etc.)

1. Required Knowledge and Skills:
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
  • Intermediate experience with Microsoft Office Suite.

2. Qualifications and Education:
  • Bachelor degree and a minimum of two years of related experience and/or training.