Real Estate Services Coordinator
Job ID
153453
Posted
09-Feb-2024
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative, Property Management
Location(s)
Salt Lake City - Utah - United States of America

About the role

  • Under moderate supervision, provide general administrative support for assigned staff. Assist with tenant and vendor customer service. Coordinate fun and interactive onsite activities for office tenants.

What you’ll do

  • Perform a wide range of administrative tasks including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
  • Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
  • Work with Building Technician staff and vendors to compile a list of maintenance items. Open work orders. Coordinate and monitor status of work assigned to vendors.
  • Prepare internal lease administration documents such as lease abstracts as shown. Assist in lease administration activities including lease set up, lease changes, reporting etc.
  • Code invoices for payment, input into accounting system and forwards original invoices to accounting for payment. Prepare Accounts Receivable status worksheets and reconcile accordingly.
  • May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

What you’ll need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions and solve problems in standard situations. Requires basic analytical skills.
  • Intermediate to advanced skills with Microsoft Office Suite
  • Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.