Lease and Contract Administrator
Job ID
Service line
GWS Segment
Role type
Areas of Interest
Facilities Management, Sales & Leasing
Auckland - Auckland - New Zealand
Lease and Contract Administrator

Excellent opportunity working with a renowned, prestigious financial institution.
Uncapped career and development opportunities.
Based in Auckland, New Zealand | Tāmaki Makaurau

Culture of our team at CBRE

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You'll realise your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.

Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills.

The Lease and Contract Administrator is responsible for supporting the Alliance Director and broader CBRE team to deliver services across ANZ’s property portfolio. The role will ensure co-ordination and implementation of accurate information to critical systems and deliver reports and requests in a timely fashion to support the smooth running of services.

The Opportunity:

  • Overall responsibility and accountable for delivering lease and rent administration services including liaising with Portfolio Managers, Finance and CBRE Global support structures to ensure all lease and tenure payments are processed on time and accurately
  • Review portfolio information, including critical tenure dates and landlord obligations, to support the development of strategic plans
  • Maintain and manage source documents to ensure portfolio information is reflected in portfolio platform
  • Ownership of reporting timetable, with focus on in depth reporting from system and excel.
  • Incorporate industry leading practices, structured governance and compliance obligations around the management of lease data and documents.
  • Production of KPI’s and quarterly business review meeting content
  • Reporting and delivering a standardised set of system generated reports, combination from technology, excel and/or dashboard reports (portfolio summary, critical dates, expiration report, month-to-month/holdover)
  • Incorporate industry leading practices, structured governance, and compliance obligations around the management of lease data and documents
  • Take a proactive approach to increase data completeness, accuracy, and consistency
  • Mitigate risk by ensuring all lease payments and collections are processed on time and accurately.
  • Leading training programs.

Your background:

  • Previous experience working with client’s portfolio management and leasing is essential.
  • Industry experience in Property & Real Estate is essential to the success of this role.
  • It is important to hold experience in critical reporting, governance, and compliance.
  • Excellent communication and stakeholder management skills.
  • Ability to work autonomously and in a team environment.
  • Strong ability to prioritize and meet deadlines.
  • Knowledge of the Health & Safety at work Act 2015
  • Intermediate to advanced level in Microsoft word, Excel and Outlook.
  • Ability to travel, driver’s license is required.
  • Knowledge of mechanical/hydraulic and essential services are desirable.

So, what’s in it for you?

People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential. 
We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development, and performance. Our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships, and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We look forward to hearing from you!