Finance Administrator
Job ID
Service line
GWS Segment
Role type
Areas of Interest
Sydney - New South Wales - Australia
Key GWS client account within the growing data centre space
Operational exposure with a high performing team
Based in Sydney

Culture of our team at CBRE GWS:

CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions (GWS), we are invested in the development and unique needs of our diverse employees and client accounts.  

Here's a snapshot of your day;
  • To provide exceptional customer service and business support to contribute to the continued growth and success
  • Maintain PPM records using in house system including reporting
  • Review sub-contractor performance and feedback through appropriate systems
  • Participate in putting together monthly Contract Review
  • Issue orders for call outs, maintenance visits, delivery of materials and etc.
  • Ensure integrity of financial transactions for contract
  • Attend and actively participate in weekly WIP meetings with the Contract Manager and Customers
  • Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. 
  • Ensure use of Preferred Suppliers is maximized and best practice is in place. 
  • Raise accurate purchase orders for Sub-Contractor call outs, materials/non-chargeable materials and extra works, maintaining records in a timely manner. 
  • Send weekly WIP chases ensuring prompt, detailed responses from the team and updates are documented. 
  • Raise sales invoices (complete billing) weekly in line with contract plan, meeting monthly forecast at the correct margin. 
  • Work closely with Facility Manager and Finance Manager to ensure accuracy in reporting and internal reporting requirement are met.
Skills and experience
  • Have an accounting qualification with experience performing a similar role, working towards being qualified as a Chartered Accountant
  • Have effective communications skills 
  • Highly proficient in the use of Excel & Powerpoint.
  • Experience using operating systems such as Dynamics AX, iScala or Peoplesoft is preferred.
  • Attention to detail – Thorough in carrying out a task, wit a high degree of accuracy
  • Assertiveness – Confident and effective in putting across point of view to others
  • Persistence – Does not let issues go; follows up on issues through to resolution
  • Customer and team focus – Puts customer and team needs first; always considers impact of actions on customer and team
  • Flexible to travel 
Can we inspire you to join us?
  • Rewarding career with great developmental opportunities within GWS and across CBRE 
  • Support provided by CBRE for CA qualifications (or similar) including mentorship, job experience and financial support for examination
  • Competitive salary with yearly reviews
  • Extensive training opportunities which can be tailored to your career goals