ファシリティマネージャー/Facilities Manager
Job ID
72220
Posted
23-Jun-2022
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Tokyo - Tokyo - Japan

SUMMARY

The responsibilities of this role are to manage multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings of reasonable complexity. This role will be based on the client site. In addition, the incumbent may be required to carry out any other duties as assigned by the Senior Facilities Manager or Sub-regional Facilities Manager.

ESSENTIAL DUTIES

1. Develops and maintains positive relationships with clients. Attends client meetings.

2. Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work. Reviews work orders to ensure that assignments are completed.

3. Responsible for facilities inspections and reports.

4. Coordinates and manages moves, adds and change activities.

5. Obtains and reviews price quotes for the procurement of parts, services, and labor for projects.

6. Manages capital projects. Prepares capital project and operating budget and variance reports.

7. Manages vendor relationships and trains vendors on work order and billing procedures. Responsible for invoice processing and accuracy of cost center coding.

8. Uses PC and/or PDA for work order system, email, ESS and training.

9. Provides process and procedure training.

10. Conducts financial/business analysis including preparation of reports, as required.

11. Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work.

12. Other duties may be assigned from time to time.

SUPERVISORY RESPONSIBILITIES

The role requires managing a team of subordinates and assuming daily supervisory responsibilities, including:

• Supervises individual employees within single functional or operational area;

• Approves subordinate's recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination;

• Effectively recommends same for direct reports to next level management for review and approval; Plans and monitors appropriate staffing levels and utilization of labor, including overtime;

• Prepares and delivers performance appraisal for staff;

• Mentors and coaches team members to further develop competencies; and

• Leads by example and models behaviors that are consistent with the company's values.

REQUIREMENTS

 • General education degree (GED) required. Minimum of five years of related experience and/or training. Bachelor’s degree preferred with focus on business, technical or management areas. Prior Supervisory experience required.

• Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers, effectively present information, and respond to sensitive issues.

 • Requires in-depth knowledge of financial principles and terms. Ability to do intermediate calculations such as percentages, discounts and commissions, and advanced financial analysis.

• Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving multiple situations and options. Requires advanced analytical and quantitative skills.

 • Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.

 • Working knowledge of architectural, electrical and mechanical systems. Working knowledge of leases, contracts and related documents.

 • Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.