Facilities Coordinator
Job ID
72691
Posted
22-Jun-2022
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Aberdeen - Scotland - United Kingdom of Great Britain and Northern Ireland

We have an exciting opportunity for a Facilities Coordinator to join our team on the Honeywell site in Aberdeen.  This role will play a key role in supporting our client’s site operations by providing an efficient and effective point of contact for both our client and our UK operations team. The successful candidate will be responsible for the management of all aspects relating to statutory compliance across the client site coupled with other defined tasks to support UK Operations & Finance as well as the client’s logistical operations as and when required to support the wider team.

Main responsibilities include but are not limited to:

Conducting supplier surveys on MySupplier as required

Compiling of the Customer Monthly Management Report

Liaising with the client regarding payment of invoices

Site inductions

Helpdesk: including but not limited to; logging, distributing, and closing of planned maintenance and reactive calls on desired system. 

Continually develop systems to maximize efficiency benefits for the customer and GWS.  

Update labour allocations to ensure accurate client reporting

Management of waste activities including coordinating with waste management supplier

Finance

Raising and Reviewing open Purchase Orders

Comprehensive spend tracking

Ad-hoc reporting as requested by Business Unit or Business/Finance.

Quality

Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements

Logging hazards & customer feedback on the QHSE Management Portal

Subcontractor reviews 

Logbooks compliance

People

Coordinating training for the team

Other

Obtaining supplier quotes and uploading onto the internal system for client approval

Maintaining the stationery supply

Updating Portals as and when required

Reception duties

Client logistical tasks and support as required

Other undefined tasks as required by the site/contract.

Building Relationships

Build strong effective working relationships with site teams across all interdependencies

Build and maintain strong and effective relationships with client’s on-site as well as client senior management team

Understand customer needs and develop plans to address them

Resolve customer queries quickly and effectively

Person Requirements

Proven and demonstratable experience within the facilities sector would be beneficial

Proven and demonstratable experience within the oil and gas sector would be beneficial

Excellent communication skills

Excellent interpersonal skills

Teamwork and leadership skills

Flexible approach to working hours

Excellent MS Office Suite Skills

Ability to respond effectively to highly sensitive issues

Ability to make effective and persuasive presentations on complex topics to employees, clients and senior management

About CBRE Global Workplace Solutions:

As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”

Application Process:

Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.

No agencies please.

Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.

#GWSEMEA