Facilities Coordinator - onsite
Job ID
108908
Posted
17-Mar-2023
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Menlo Park - California - United States of America
JOB SUMMARY 
The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 
Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction. Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. 

Communicates work orders to technicians and assists management in resolving problems. Provides reports on open and closed work orders and checks status with the appropriate technician or vendor. Maintains files on work orders, proposals, and department files. 

Creates vendor files and checks accuracy on completed paperwork submitted by vendors. Trains vendors on work order and billing procedures. 

Processes invoices and ensures proper cost center coding. 

Assists with the inspections on the facility campus. 

Uses pc and/or PDA for work order system, email, ESS and training. Assist with process and procedure training. Other duties may be assigned. 

SUPERVISORY RESPONSIBILITIES 
No formal supervisory responsibilities in this position
QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

EDUCATION and EXPERIENCE 
High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training. 

COMMUNICATION SKILLS 
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. 

FINANCIAL KNOWLEDGE 
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. 

REASONING ABILITY 
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. 

OTHER SKILLS and/or ABILITIES 
Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more. 

SCOPE OF RESPONSIBILITY 
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor

California Residents:  CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range for this position is $30.00 – $36.06 hourly.  The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.  Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.


CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

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