Contract Support
Job ID
80141
Posted
05-Aug-2022
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Accounting/Finance, Administrative
Location(s)
Singapore - Singapore
Finance

Support the preparation and delivery of monthly contract review
Coordinate the billing application, calculate margins, raise and submit invoices to client
Chase client for payment based on contractual payment term
Create and review of management reports such as profit & loss, WIP, UNBILLED revenue, debt, OPO’s and invoices pool
Raise purchase orders and review open purchase orders
Process supplier invoices and solve queries
Track comprehensive spend
Submit weekly reports including WIP, unbilled revenue, debt, invoice pool and OPO
Report regularly or in-scope and out of scope works
Drive high quality financial performance to influence profit & loss results
Prepare ad-hoc reports as requested by business unit or finance

Contract

Identify and help to drive implementation of savings opportunities for customer and the Company based on contract obligation
Understand contract commitments and drive high quality commercial performance through better buying and use of preferred suppliers
Compile contract review account pack and customer monthly management report 
Conduct supplier survey
Liaise with client regarding payment of CBRE invoices
Conduct site induction
Provide helpdesk support including but not limited to logging, distributing and closing reactive calls on the desired system
Update labour allocation to ensure accurate client and financial reporting

Quality

Coordinate sub-contractor’s quality files to ensure statutory compliance with QSHE requirement
Report and manage of work management system
Log in hazards and customer feedback on the QHSE management portal
Identify and implement innovation across the contract to enhance performance and continue to meet client’s expectations

People & Development

Monitor and maintain the attendance planner
Collate and process timesheets and expenses weekly
Maintain and monitor people records such as new starters, leavers and staff movement
Communicate professionally and effectively and build & maintain relationship at all levels with internal and external customers




Required Knowledge and Skills:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMMUNICATION SKILLS 
Good written and verbal communication skills. Require effective communication skills at all levels.

REASONING ABILITY 
Ability to comprehend, analyze, and interpret basic financial documents. 

FINANCIAL KNOWLEDGE
Require basic knowledge of financial terms and principles. Meticulous and sensitive to numbers. Attention to detail and accuracy

OTHER SKILLS and/or ABILITIES 
Intermediate experience with Microsoft Office Suite. Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation

Capable working in matrix environment

Possess customer focus skills with a passion of customer service

High degree of integrity 

Excellent time management and organization skills

Ability to work under pressure and independently