Contract Support
Job ID
70706
Posted
13-Jun-2022
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Data & Analytics, Transaction Management
Location(s)
Amsterdam '- Noord-Holland - Netherlands, Amsterdam-Zuidoost '- Noord-Holland - Netherlands, Paris - Ile-de-France - France, Vienna - Wien - Austria

For our new client we are looking for a financial administrative employee (internal; Contract Support) to join the team located in Amsterdam. The successful candidate will be responsible for providing exceptional customer service and comprehensive financial and administrative services to the client and the contract.

You will be responsible for all administrative activities within the team. Y
ou can think of purchasing and stock management, order administration, mail management, invoice administration, drawing up and managing CBRE's registration systems and, if necessary, ad-hoc reports.

This is what you will be doing:

  • Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized
  • Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers
  • Support the preparation and delivery of monthly Contract Reviews, compile Contract Review pack, conduct supplier surveys on MySupplier, compile Customer Monthly Management Report and Subcontractor reviews 
  • Carry out site inductions and organise training for the team
  • Helpdesk coverage including but not limited to; logging, distributing and closing of planned maintenance and reactive calls on desired system
  • Continually develop systems to maximize efficiency benefits for the customer and GWS 
  • Update labour allocations to ensure accurate client reporting and liaise with the client regarding payment of invoices
  • Coordination of the billing application, calculating margins, raising invoices and submitting to client 
  • Creation and review of management reports such as P&L, WIP, Debt, OPO's & Invoice Pool
  • Raise/review Purchase Orders, comprehensive spend tracking, process supplier invoices and resolve any queries whilst chasing debt to keep within contractual terms 
  • Policy and procedure compliance
  • Weekly report submission to include WiP, Debt, Invoice Pool and OPO updates
  • Drive high quality financial performance to influence P&L result
  • Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
  • Ad-hoc reporting as requested by Business Unit or Business/Finance and reporting/management of work management system 
  • Log in hazards & customer feedback on the QHSE Management Portal
  • Maintain eLogbooks and logbooks compliance
  • Timesheets management, update team attendance planner, arrange agency cover and submit hours on portal
  • Obtain supplier quotes and uploading onto the internal system for client approval
  • Maintain the stationery supply and update portals as and when required

What do you bring to CBRE?

  • Hold academic passes with at least GCSE Maths and English or equivalent;
  • Highly computer literate with IT Skills to achieve key tasks and give the business a sound reporting base;
  • Superior written and verbal communication skills enabling the individual to work with clients, suppliers, and staff at all levels;
  • A basic understanding of business and customer-facing environments and have been a part of a high-performing team;
  • Results/ task orientated, with attention to detail and accuracy;
  • Excellent time management and organisational skills with commitment to continuous improvement;
  • Ability to work as part of a team, as well as independently;
  • Confidential and discrete approach with calm manner, ability to work under pressure and with changing demands and priorities;
  • Travel as the role/business requires.

What do we offer you?

  • Competitive salary;
  • Laptop and iPhone;
  • Fixed pension scheme and optional collective health insurance policies;
  • 8,33% holiday allowance, 25 holidays, possibility to buy 10 extra days off and 2 extra days off when not sick for a year;
  • Development opportunities trough the GWS Academy or external trainers;
  • Location; you will be working on the client location in Amsterdam.

About CBRE Global Workplace Solutions (GWS)

As one of the business units in CBRE, Global Workplace Solutions provides end-to-end services across the complete lifecycle of the workplace, helping to improve business operations and reduce cost. As a one-stop solutions provider with a broad array of longterm customers and customized services, Global Workplace Solutions has delivered US$3 billion in savings to customers over the past ten years. CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide.

Interested?

We would like to receive your resume and motivation letter trough the button bellow. Do you have any questions about this position, please don’t hesitate to contact Stevie Hart via stevie.hart@cbre.com.




CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.