Contract Support - Data Centre Solutions - Linlithgow
Job ID
25862
Posted
22-Jul-2021
Service line
GWS Segment
Role type
Full-time
Location(s)
Edinburgh - Scotland - United Kingdom of Great Britain and Northern Ireland, Glasgow - Scotland - United Kingdom of Great Britain and Northern Ireland

Job Description

Job Title:                         Contract Support

Business Sector:           DCS

Based at:                        Oracle Data Centre- Linlithgow

Job Purpose

To deliver an efficient, transparent, flexible and comprehensive service by assigning appropriate resource in a timely manner.

Key Responsibilities

  • Ensure that accurate and comprehensive records are kept pertaining to Health & Safety, Electrical installation works, general building Compliance and QA.
  • Ensure that all Hazard Reports are entered onto Database and resolved on a monthly basis.
  • Arranging for equipment calibration.
  • Create / Manage Monthly surveys
  • Arrange for Toolbox Talks/Legislation process updates to be reviewed.
  • Updating the Employee Attendance records, ensuring that all Holidays, Sickness, Lieu days are recorded. 
  • Scheduling of subcontractor in line with planners.
  • Administration of CAFM systems.
  • Scheduling of training courses and updating of records, ensuring that all attempts are made to avoid a lapse in training.
  • Ensure that all emails and business communication is read, understood and acted upon in a timely manner.
  • Maintaining logbooks and subcontractor folders:
  • Competencies/Policies/Training records/Legislation requirements are in date.
  • Correct A-Z related forms are used for inspections etc.
  • Maintaining OP63 schedule and uploading of OP63s onto 4Sight Portal

Key Responsibilities continued……….

  • Undertake general office duties relating to the contract including:
  • Correspondence and filing
  • Stationery ordering and administration
  • Subcontractor’s administration
  • Toolbox Talks/Legislation process updates
  • Archiving
  • Contract escalation process
  • Updating of sub-contractor emergency contact details
  • New starter packs including organising of telephones and uniform
  • Ensure full transparency on auditable trails but not limited to Invoices, timesheets, material orders and goods received notes.
  • Ensure that all in-bound telephone calls are answered within five rings.
  • Actively contribute to the daily function of the office providing support when other members are away.
  • Proccessing:
  • Timesheets
  • Purchase Orders
  • Assist with financial reporting documents, MMT/WIP/OPO’s etc
  • Assist with Contract review.

Accountabilities

·       Directly accountable to the Contract Manager however a dotted line of reporting exists to the BU Lead Contract Support.

·       This post does not carry budgetary responsibility, but financial awareness is required.


CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.