Business Operations Analyst
Job ID
110478
Posted
16-Mar-2023
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Construction, Project Management
Location(s)
Austin - Texas - United States of America, Dallas - Texas - United States of America, Houston - Texas - United States of America, Kansas City - Kansas - United States of America, Kansas City - Missouri - United States of America, Overland Park - Kansas - United States of America
JOB SUMMARY  

The purpose of this position is to provide complex operations and administrative support for a construction project management business unit. This role will be coordinating and overseeing budgeting, process improvement, controls for specialized software and other functions enabling the department to meet objectives in an effective and efficient manner. The ideal candidate will have a background in a supporting role for project management in the construction industry and will develop recommendations to solve problems and issues related to business operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES  

Analyzes monthly department budget reports to maintain expense controls. Prepares commentary and explanation of variances for management review. Recommends revised controls and implements improvements as approved by management.

Monitors invoicing for expenses to ensure compliance with established policy, service contracts and other operating constraints. Works with appropriate departments to define and implement accounting standards for complex transactions or special projects.

Acts as system administrator for specialized software utilized by the business group to support its operations. Maintains systems by researching and resolving problems, maintaining system integrity and security. Coordinates software/release upgrades with IT. Prepares and provides training and reference material to assist users.
Troubleshoots and resolves complex inquiries and requests from internal and external clients.

Reviews and monitors department processes and procedures to identify opportunities to improve service delivery to internal and external customers. May network with external contacts to research and recommend best practices.

Coordinates budget preparation. Researches and collects input from multiple internal and external resources.

Compiles a variety of operating, financial and statistical information as needed to respond to management requests. Coordinates work with other departments and adds commentary to complete analysis reports and proposals.

Leads and facilitates communication of best practices, policies, procedures and initiatives to support operations. Establishes processes to share knowledge and implement process improvements. Facilitates process improvement by engaging appropriate resources in issue identification and resolution.

Develops project plans and costs, including personnel and fiscal requirements to achieve defined objectives. May provide periodic updates relative to project resource and fiscal plans.
QUALIFICATIONS  


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE  

  • Bachelor's Degree (BA/BS) or equivalent from four year college or university plus a minimum of 2 years related work experience to include budgeting, finance and or business analytics; or equivalent combination of education and experience.
  • Work experience related to a construction management supporting role or business unit function preferred.
  • Experience communicating with vendors and clients regarding purchase orders, change orders, and contract agreements
  • Experience creating presentations on MS PowerPoint, spreadsheets on Excel, and document son MS Word
  • Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future


COMMUNICATION SKILLS  

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

FINANCIAL KNOWLEDGE  

Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.

REASONING ABILITY  

Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.

OTHER SKILLS and ABILITIES  

Advanced proficiency in Microsoft Office Suite. Spreadsheet skill set to include advanced functions such as graphics, pivot tables, macros and database management required.

SCOPE OF RESPONSIBILITY  

 Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.


#INDSJ

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

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