Finance Administrator
Ingenieurwissenschaften / Instandhaltung, Gebäudemanagement
Sydney - New South Wales - Australia
Key global GWS client account exposure
Provide high level customer service and facilities support
Based in Sydney

Culture of our team at CBRE GWS:

CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions (GWS), we are invested in the development and unique needs of our diverse employees and client accounts.  

Here's a snapshot of your day;

  • To provide exceptional customer service and business support to contribute to the continued growth and success
  • Maintain PPM records using in house system including reporting
  • Review sub-contractor performance and feedback through appropriate systems
  • Participate in putting together monthly Contract Review
  • Issue orders for call outs, maintenance visits, delivery of materials and etc.
  • Ensure integrity of financial transactions for contract
  • Attend and actively participate in weekly WIP meetings with the Contract Manager and Customers
  • Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. 
  • Ensure use of Preferred Suppliers is maximized and best practice is in place. 
  • Ensure CBRE systems are in use and kept updated. 
  • Review and raise Quotes in a timely manner.
  • Raise accurate purchase orders for Sub-Contractor call outs, materials/non-chargeable materials and extra works, maintaining records in a timely manner. 
  • Send weekly WIP chases ensuring prompt, detailed responses from the team and updates are documented. 
  • Regularly review and process sub-contractor invoices via the Invoice Pool, documenting queries. 
  • Raise sales invoices (complete billing) weekly in line with contract plan, meeting monthly forecast at the correct margin. 
  • Complete weekly BU Financial Report in a timely manner and high standard 

Skills and experience
  • Excellent Customer Service relationship skills.
  • Demonstrable confidence and maturity in communications including good written and oral presentation skills.
  • Ability to build effective relationships with clients, tenants, contractors and colleagues
  • Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products).
  • Ability to organize and plan. Works in a structured way and thinks ahead to priorities workload
  • Able to work in a clear and consistent manner
  • Attention to detail – Thorough in carrying out a task, wit a high degree of accuracy
  • Assertiveness – Confident and effective in putting across point of view to others
  • Persistence – Does not let issues go; follows up on issues through to resolution
  • Customer and team focus – Puts customer and team needs first; always considers impact of actions on customer and team

Can we inspire you to join us?
  • Rewarding career with great developmental opportunities within GWS and across CBRE 
  • Support provided by CBRE for CA qualifications including mentorship, job experience and financial support for examination
  • Competitive salary with yearly reviews
  • Extensive training opportunities which can be tailored to your career goals