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Sr Finance & Operation Analyst

Petaling Jaya , Malaysia

Ref#: 20017090

Date published: 16-Jul-2020

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Essential Duties:

  • Responsible for client booking month end closing
    • Detailed review of revenue and cost transactions for APAC Offices / Data Center
    • Journals preparation and submission to Accounting Team for booking, monitor the posting of journals and profit and loss up to final results
    • Perform variance analysis of profit and loss accounts against budget/forecast and able to explain significant fluctuations (Actual vs Budget vs Forecast)
    • Assist Finance Manager to prepare monthly fluctuation analysis report for submission to Finance Lead
    • Coordinate with APAC Facilities Manager for their accrual & review the open PO report submitted by Operations manager to ensure the accrual are correct
    • Prepare accruals and reclass journals for Accounting Team booking in system, ensure spending are recorded correctly by Business unit and GL
    • Perform AP listing & Payment review : to select items which are ready for payment
    • Identify & work with Accounting Team – to trigger non core billing (for extra work)
    • Updating the Facilities Change request tracker 
    • Prepare monthly spending tracker and perform analysis on client budget vs actual
    • Prepare Cash flow report
    • Maintain billing schedule and ensure timely billing for core/non core items
    • Review the billing against the tracker and annual PO ensure the billing and PAD (Portfolio Added/ Deletion) is followed up and tracked accordingly.
    • Review Accounts Receivable and follow up with Operations team for outstanding billing
    • Prepare the AR aging report and distribute internally for management decision
    • Maintain sites sq footage file to ensure it’s updated and correct management fee computation
  • Support the preparation and delivery of monthly Contract and Business Unit Reviews
  • Responsible for operational finance work
    • Address queries from operations team & Internal stakeholder relating to few internal system such as Work Order Management, JDE system etc
    • Address queries from vendors and review payment list to select invoices (after feedback from Operations) to prioritize for payment run (managing within healthy cashflow) 
    • Prepare detailed/comprehensive spending tracker in alignment with operations team budget & target spend
    • Coordinate with APAC Facilities Manager to review all purchase order 
    • Onboarding the new vendor & address queries from vendors & operations team
    • Point of contact to resolve queries relating to PO, invoices, chargeback by facilities manager
    • Positively respond to both our internal and external stakeholders through effective communication and personal accessibility/credibility
  • Review report produced by Accounting Team and highlight to Finance Manager if there is any issue
  • Coordination of the consolidation of reporting within APAC (ANZ, Asia and India)
  • Supporting Operations team on any issues with financial system
  • Site visitation as and when required
  • Any other assignments as directed by immediate supervisor

Key Competencies and Qualification:

  • Min 3 to 5 years of working experience.
  • Education: Degree in Accounting, Finance or related field preferred
  • Good exposure / open to finance/accounting and/or at an Analyst level preparing and analyzing management reports, forecast model and performing sensitivity analysis.
  • Proven experience in the areas of P2P and associated Financial Processes
  • Able to demonstrate strong communication skills both written and verbal, and feel comfortable to interact with people at all levels across the account and develop effective relationships at all levels
  • Excellent IT Skills with exposure to accounting system with excellent knowledge of Microsoft Excel (to include lookups & pivot tables)
  • Attention to detail, organised and methodical in your approach to work, and the ability to deliver high-quality work under pressure and on time. 
  • Must be team and results oriented with high level of commitment
  • Analytical skills with ability to articulate business issues and encompass problem identification, evaluation, and resolution. 
  • Proficiency in English. Ability to effectively interact with and adapt to both Asian and Western business management style/culture. Inter-personal/communication skills.
  • Experienced in working with Microsoft Office. 
  • Ability to adapt to business environment changes
  • Ability to work in a fast-paced environment with multiple priorities / parties