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Regional Administrator (Tech MNC)

Singapore , Singapore

Ref#: 9677250559

Date published: 2-Feb-2021

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Contract Administration

  • Review contracts for renewals or initiate new contracts with prospective service providers together with sourcing & vendor management.
  • Identify vendor contracts that require RFP and market benchmarking by locations. Work with Efficiency Management in RFP/ benchmarking exercises.
  • Hold ad hoc and periodic communication sessions (Business Reviews) with the offsite service providers and local RIM Coordinators to resolve issues such as service and invoice discrepancies.
  • Verify invoices submitted by the various location-specific RIM (Record and Information Management) Coordinators.
  • Liaise with offsite storage vendor on metrics reporting.
  • Generate reporting on contracts, offsite storage service level agreement compliance and location requirements, etc.
Offsite Storage Inventory Administration
  • Conduct periodic hardcopy box inventory reconciliations for each of the APAC locations.
  • Under the direction of the RIM Regional Head:
    • Investigate and resolve inventory discrepancies.
    • Perform research to assist General Counsel to meet external regulatory requests for information and subpoenas for specific records. 
    • Work with regional teams to resolve Box Control System related issues.
    • Hold ad hoc and periodic communication sessions with local RIM Coordinators to resolve issues such as inventory and box/file transaction related issues.
    • Compile inventory metrics as required (e.g. number of new box accessions, etc.). 
End-User Assistance
  • Respond to user requests for RIM-related training, such as how to arrange for new archive boxes for pickup and how to properly label and send records boxes to off-site storage vendor, etc.
  • Perform Records Review & Archiving exercise under the direction of the RIM Regional Head.
Projects
  • Participation in ad hoc projects that RIM may be expected to undertake from time to time.
Key Requirements
  • A good general education with a number of years of relevant post qualification experience.
  • Incumbents must be able to demonstrate a career showing continuous personal development in administrative roles.
  • PC Skills including proficiency in MS Word, Excel and creating presentations in PowerPoint
  • Ability to analyse and evaluate complex data, prepare and present reports, and work effectively in teams
  • Strong communication and interpersonal skills
  • Ability to prioritize and execute multiple tasks independently.
  • Excellent organization and time management skills
  • Attention to detail
  • Ability to act with discretion and treat confidential information appropriately