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Beijing , Mainland China

Ref#: 9677247750

Date published: 4-Mar-2020

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Receives and directs incoming calls to appropriate personnel and voicemail.

Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking.

Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed.

Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.

Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.

Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.

Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.

Maintains records and logs of service requests and tracks their status.

Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.

Performs other duties as assigned.


  • Implement troubleshooting and daily maintenance for all the building facilities such as LV system, Fire Fighting system, Elevator, BMS, Security Devices, AV system, instruments, etc.    实施主楼设备设施的日常维护和故障处理工作,涉及配电,制冷,锅炉,会议音响,消防,电梯,楼控,安防和弱电仪表等
  • Understand procedures and processes and operate them to the required standards such as Safety rules, PPM, SOP, LOTO, etc.     遵守并执行工程业务标准,如安全规定和预防性维修计划,标准作业指导书,上锁挂牌等
  • Ensure PPM and dispatched W.Os in good treatment.    落实维修计划和妥善处理工单
  • Liaise with suppliers for implementing preventive maintenance plan and ensure subcontractor and supplier log books are up to date   监督维保商执行维修保养计划并更新维保记录
  • Liaise with contractors for implementing improving project in safe manner.   监督承包商在遵守安全法规的前提下完成设备维护,工程改造和项目建设工作
Any other tasks that manager assigned    完成主管分派的其他工作