Job Title: Receptionist – Silverstone Park
Reports to: Estates Facilities Manager
Role Purpose: To be responsible for day to day reception of the site.
? To develop and maintain the positive image of the property in its location.
? To maintain an awareness of and report to the Line Manager all local issues that may impact on the value of the Site.
? To create and maintain good relationships with Occupiers through provision of a both proactive and responsive service.
? To maintain and develop good relationships with the Occupiers and any other representative bodies associated with the Site.
? To respond to the client requests and needs to promote the site.
? To comply fully with the Health and Safety Policies of CBRE and CBRE Management Services Limited.
? To comply fully with the Environmental Management Policy of CBRE and CBRE Management Services Limited.
? To liaise on a regular basis with Senior Management.
? Maintain an efficient filing system.
? Answering telephone, ensuring all received calls are announced and messages taken.
? Greeting visitors in a clear and professional manner and ensuring they know where to go in the building once they have entered.
? Ordering taxis and couriers.
? Distributions of incoming post – maintain incoming correspondence and outgoing post document files.
? Booking the meeting rooms prior to meetings and maintaining in a clean and tidy manner.
? To do all photocopying and scanning as required.
? To promote a pleasant working environment and liaise with in-house and contract staff on a daily basis.
? To maintain records of accidents/incidents in the Innovation centre.
? To ensure that the First Aid boxes are adequately stocked
? Opening, dating post. Franking and posting the daily post.
? Stock monitoring and administration of stationary orders.
? To receive visitors and offer refreshments.
? To ensure adequate supplies of tea, coffee, sugar etc. are always available.
? To assist where required in the smooth and efficient operation of the property.
? To attend and training or development courses as necessary.
? Any other duties as directed by your Line Manager.
? Able to build and maintain supplier/ contractor relationships.
? Understand legislation and policies relating to Health, Safety and Environment.
? Understand and apply all procedures relating to work activities.
? Able to use IT software such as Word, Excel, PowerPoint and databases.
? Understand and use industry/company specific IT applications.
? Understand and be able to manage company recharging systems.
? Excellent organisational skills.
? Able to work as part of a team, supporting colleagues.
? Excellent written and verbal communication skills.
Working hours will be 08.30 to 17.30, shared with the other Receptionist, equaling 22.5 hrs per week, this is a part time role
This position is located at the Innovation Centre, Silverstone Park.
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
The Company reserves the right to review and update the duties and responsibilities of your job role, appropriately, in line with the needs of the business.