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Project Systems Administrator

Makati City , Philippines

Ref#: 20016253

Date published: 3-Jul-2020

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Job Summary : 

To be the “Super User” and administrator of the Project Management platform to create, update, generate and assist in analyzing various reports.


Essential Duties and Responsibilities : 

  • To undertake training to become a ‘super user’ of the Project Management system, providing training and continuous improvement to teams as needed

  • To input and update project records into the system

  • To discuss with project managers their projects and provide automated reports from for their and leadership reporting needs

  • To ensure Project Managers continue to provide updates to their projects through positive engagement of remote workers

  • Work with the managers to develop the use of the system to further enhance the delivery of Project operations to the client

  • To produce and assist in analyzing in the monthly reporting for the Head of Projects

  • Interpret data and provide recommendations, insights and value addition to Project Management Team

  • Create ad-hoc reporting and analytics as requested by the Project Managers

  • Support the development of performance improvement strategies, particularly in respect to service delivery of reporting and data management and storage functions

  • Regularly evaluate objectives and plans to ensure continuous improvement, and alignment with changing project and client priorities

  • Develop contacts with developers to ensure system issues are reported and fixed.

  • To ensure Project Managers provide all documentation required for project operation

  • Provide insights and value added services that the Client and/or the Project Team may need

  • Maintain great communication and relationship with the project team to ensure smooth delivery of input and output activities.

  • Develop the use of SharePoint and other systems applications for internal communications

  • Working with internal and external project delivery parties, managing input and delivery from all parties;

  • To liaise with FM BAU teams to ensure seamless delivery to clients;

  • To undertake appropriate due diligence and alignment with other stakeholders 

  • Contribute to continuous improvement workshops and innovation programs

  • Ensure systems are seamlessly operating to enable timely updating of data

  • Other duties may be assigned.


Qualification 

  • Proficient in use of software especially MS Office applications including Excel, PowerPoint, Word, Project and Visio

  • Strong communicator with pro-active approach to cross border relationship building

  • Strong Personality and People skills

  • Experience with similar project management beneficial e.g. Project Insight, Prolog, Proliance,

  • Excellent Data Base Management skills

  • Effective analytical and problem solving skills.

  • Highly organised.

  • Proactive and logical thinker

  • College Graduate preferably from IT-related courses

  • 3 years related work experience preferably with Project Systems Admin background

  • Personable, analytical and willing to continuously learn 

  • Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

  • Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages. Conducts basic financial analysis.

  • Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

  • Intermediate skills with Microsoft Office Suite, and Tableau.

  • Amenable to work on day or mid shift schedule

  • Willing to be assigned at Buendia, Makati