Shenzhen , Mainland China
Date published: 21-Oct-2020
•Procuring facility related materials as per the requirement.
•Ensuring selection of right vendors for the Requested Materials by Client, & ensure Correct and Timely procurement of required materials.
•Preparing bids and proposals.
•Ensure complete understanding of bid requirements, scope of work, following pre-bid to clarify, make additions, deletions to quotations/proposals. Planning and conduct competitive negotiations.
•Resolves delivery problems and complaints, vendor disputes.
•Out Source new suppliers for different commodities, Maintain Supplier Data Base and administrate vendor performance to evaluate the best suppliers with respect to delivery performance, pricing and quality of materials supplied etc.
•Provide status reports to management on overall purchase of material.
•Responsible for procurements including clarifying requirements, preparing Request for Quote, negotiating, terms and conditions, deliverables, ensuring purchase orders release, and follow-up.
•Coordinate high value RFI/RFP process, down-selecting to the final partner by utilizing self developed scorecards and risk assessments.
•Ensuring that all invoices request are duly supported & completed with required documentation.
•Ensuring all expenses are in accordance with the budgeted amounts & any deviation to budget is supported with prior approval from Management.
•Be the SPOC for all functions related to Budgeting, Billing & Invoicing.
•Manage actual Vs budgeted spend, and do spend analysis on monthly basis.
•Ensure all vendors are timely paid and obtain timely No Due Certificate and maintain records.
•To ensure that all invoices are duly supported with the relevant documentation so that all there are no issues during audits.
•Be a SPOC to client’s internal audit.
•Visit annually Procurement Processes and policies and make amendments if require with due consultation with OM’s.
•Annual Budgeting, monthly budget monitoring, cost control.
•Raise all the PR’s in Coupa ( client’s ERP ) and place Purchase orders to vendors in coordination with buyers , Complete all contract management transaction in DocuSign , prepare SOW, Exhibit B, C, Insurance requirement, do vendor compliance as and when require.
•Coordinate with client’s legal as and when require for legal compliances.
•Coordinate with client’s EHS as and when require for EHS compliances.
•College degree above, at least 5 years experience, prefer candidates in FM industry
•Fluent English verbal ability